--- title: "First monthly progress report in memo format" subject: "Communication English" chapter: 7 key: "semester_5/communication_english:first-monthly-progress-report-suspension-bridge" source: https://www.bctengineer.com/q/semester_5/communication_english/first-monthly-progress-report-suspension-bridge site: BCT Engineering --- # First monthly progress report in memo format Communication English · Chapter 7: Informal Reports - Asked in: 2071 Shrawan, 6 marks; 2075 Ashwin, 10 marks (asked 2 times) - Video: [Communication English || Progress Or MEMO Report ( Question No 8 ) 6marks || IOE English](https://www.youtube.com/watch?v=kN-owUDN8oc) — Study With Me - Answer checked by Claude Opus 5.5 (high effort) on 2026-10-14 - Page: https://www.bctengineer.com/q/semester_5/communication_english/first-monthly-progress-report-suspension-bridge - Whole chapter: https://www.bctengineer.com/md/semester_5/communication_english/chapter-7 ## Question Imagine that you are working on suspension bridge construction project. Write the first monthly progress report of the project in a memo format. ## Short answer 180 m suspension bridge over Kali Gandaki at Beni. First month: mobilization, surveys, and anchor excavation (east 100%, west 60%) achieved. Overall progress 12% against planned 14%, delayed by high river level, narrow access, and labor shortage. Next: complete west excavation, start concreting, order cables. ## Answer ```text MEMORANDUM To : Er. Ram Prasad Paudel, Project Manager, Department of Roads, Kathmandu From : Er. Kabita Rai, Site Engineer Date : 3 February 2027 Subject : First monthly progress report on the Construction of Kali Gandaki Suspension Bridge (1 to 31 January 2027) ``` #### Introduction The 180 m long and 2 m wide suspension bridge over the Kali Gandaki River at Beni is being built to connect two settlements that have no safe crossing. The contract was awarded to Himalayan Builders Pvt. Ltd. at a cost of Rs. 2.4 crore, with a completion period of 12 months. Work started on 1 January 2027. This report covers the first month, whose objectives were mobilisation, survey and foundation work. #### Work completed 1. **Mobilisation:** the contractor set up the camp, store and office, and 28 workers and two machines arrived on site. 2. **Survey and design check:** the topographic and geotechnical surveys were completed. The design of the towers and cables was checked and approved by the department. 3. **Excavation:** the excavation for the east anchorage was completed (100 percent), and the west anchorage is 60 percent excavated. 4. **Materials:** 400 bags of cement, 8 tonnes of steel, and sand and aggregate were stored. The main cables will be ordered after the test report. 5. **Quality tests:** soil bearing tests and trial-mix concrete cube tests were carried out and found satisfactory. 6. **Safety:** safety helmets and life jackets were provided, and a safety briefing was held. | Item | Target | Achieved | |---|---|---| | Mobilisation | 100% | 100% | | Survey and design | 100% | 100% | | Anchorage excavation | 100% | 80% | | Overall | 14% | 12% | #### Problems faced - The river level was higher than expected after unseasonal rain, which delayed the work on the west bank for four days. - The road access to the site is narrow, so heavy materials arrive late. - There is a shortage of skilled steel workers. #### Work planned for the next period 1. Complete the west anchorage excavation and begin concreting both anchorages. 2. Start the foundations of the towers. 3. Place the order for the main cables and hangers. 4. Arrange a temporary improvement of the site access. #### Conclusion The overall progress at the end of January is 12 percent, against the plan of 14 percent. With extra labour and better planning, the work is expected to catch up with the plan by the end of February. The quality and safety of the work are satisfactory. ## Check yourself The answer's key points as multiple-choice questions, with the correct option and why. 1. What does the introduction of the progress report provide? A. Final design drawings B. A list of complaints C. The next year's budget D. Project description, contractor, cost, duration and start date, and what the month covered Answer: D. It gives background so the reader understands the project and period. (Key point: Introduction) 2. How did overall progress compare with target? A. 14 percent achieved against 12 percent target B. 100 percent achieved C. 12 percent achieved against 14 percent target D. 0 percent achieved Answer: C. The table shows overall 12 percent against 14 percent. (Key point: Target vs achieved) 3. Why was work on the west bank delayed? A. A strike B. The river level was higher than expected because of snow melt C. Wrong design D. Lack of cement Answer: B. Snow melt raised the river level and delayed the west bank by four days. (Key point: Problem and cause) 4. Which is planned for the next period? A. Complete the west anchorage and begin concreting both anchorages B. Open the bridge to traffic C. Finish the whole bridge D. Stop the work Answer: A. Next period plans follow from the incomplete west anchorage. 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