---
title: "Memo: office closed for conference"
subject: "Communication English"
chapter: 4
key: "semester_5/communication_english:memo-office-closed-conference"
source: https://www.bctengineer.com/q/semester_5/communication_english/memo-office-closed-conference
site: BCT Engineering
---

# Memo: office closed for conference

Communication English · Chapter 4: Introduction to technical writing process

- Asked in: 2082 Kartik (new course), 5 marks
- Video: [Written Requests and Memo Formatting #memo #request #businesswriting](https://www.youtube.com/watch?v=wkrf5WFxVS0) — Third Coast English
- Answer checked by Claude Opus 5.5 (high effort) on 2026-10-14
- Page: https://www.bctengineer.com/q/semester_5/communication_english/memo-office-closed-conference
- Whole chapter: https://www.bctengineer.com/md/semester_5/communication_english/chapter-4

## Question

Suppose that you are the administrative officer. Write a memo to all the staff members, informing them that the office will remain closed on coming Friday due to national conference of all the administrative staff.

## Short answer

Memo to all staff from Administrative Officer, dated 9 November 2026, subject ‘Office closure on Friday’. It informs that office will remain closed on 13 November 2026 for the national conference, directs urgent files to be completed by Thursday, and states normal hours resume on 15 November.

## Answer

```text
                    MEMORANDUM

To      : All Staff Members
From    : Ramesh Karki, Administrative Officer
Date    : 9 November 2026
Subject : Office closure on Friday

This is to inform you that the office will remain closed
on Friday, 13 November 2026, because the National
Conference of Administrative Staff is being held in
Kathmandu on that day. I and the senior administrative
staff have to attend it.

Please note the following points.
1. All regular work, including counter services, will be
   suspended for the day.
2. Urgent files must be completed and handed over to the
   section heads by Thursday, 12 November, before 4 p.m.
3. Staff members should switch off computers and lock
   their cabinets before leaving on Thursday.
4. Normal office hours will resume on Sunday, 15 November.

For any emergency, please contact the security desk on
01-4XXXXXX.

Your cooperation is highly appreciated.

(Signature)
Ramesh Karki
Administrative Officer
```

A memo is an internal document, so it has no salutation or complimentary close. The subject line names the topic in a few words, and the body gives the facts and the action required.

## Check yourself

The answer's key points as multiple-choice questions, with the correct option and why.

1. Why does the memo have no salutation or complimentary close?
   A. It is always handwritten
   B. It is sent only to the public
   C. It must be as short as one line
   D. A memo is an internal document
   Answer: D. Internal memos skip 'Dear...' and 'Yours...' conventions. (Key point: Memo salutation)

2. Which set of headings does the memo open with?
   A. Address, Phone, Fax, Email
   B. To, From, Date, Subject
   C. Dear, Yours, Enclosure, cc
   D. Agenda, Venue, Time, Chair
   Answer: B. A memo has the To/From/Date/Subject block. (Key point: Memo heading)

3. What action is required of staff before the closure?
   A. Come to office on Friday to complete files
   B. Submit leave applications on Friday
   C. Attend the conference with the administrative officer
   D. Hand urgent files to section heads by Thursday 4 p.m. and switch off computers and lock cabinets
   Answer: D. The memo gives facts and the action required before the closure. (Key point: Action required)

## Related in Communication English

- [Seminar report on Vocational Education (memo)](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Areport-vocational-education-seminar-memo) — Communication English, chapter 7
- [First monthly progress report: internet connectivity (memo)](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Afirst-monthly-progress-report-internet-connectivity) — Communication English, chapter 7, asked 2×
- [First quarterly progress report: urban internet project (memo)](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Afirst-quarterly-progress-report-urban-internet-memo) — Communication English, chapter 7, asked 2×
- [First monthly progress report: lab construction (memo)](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Afirst-monthly-progress-report-lab-memo) — Communication English, chapter 7
- [First monthly progress report in memo format](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Afirst-monthly-progress-report-suspension-bridge) — Communication English, chapter 7, asked 2×
- [Quarterly progress report: hydro-electricity supply centre (memo)](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Aquarterly-progress-report-hydro-supply-memo) — Communication English, chapter 7

## Related in other subjects

- [Procedure of preliminary estimate (office building)](https://www.bctengineer.com/question.md?key=semester_7%2Festimating_and_costing%3Aprelim-estimate-procedure-office) — Estimating and Costing, chapter 3, asked 2×
- [Preliminary estimate: 4-storied office, 2000 m²](https://www.bctengineer.com/question.md?key=semester_7%2Festimating_and_costing%3Aprelim-est-office-2000-d) — Estimating and Costing, chapter 3, asked 2×
- [Preliminary estimate: five-storey office, 2500 m²](https://www.bctengineer.com/question.md?key=semester_7%2Festimating_and_costing%3Aprelim-est-five-storey-2500) — Estimating and Costing, chapter 3
- [Behavioral and administrative approaches](https://www.bctengineer.com/question.md?key=semester_7%2Forganization_and_management%3Abehavioral-administrative-approach) — Organization and Management, chapter 3