--- title: "Minutes of college union fifth meeting" subject: "Communication English" chapter: 5 key: "semester_5/communication_english:minutes-college-union-fifth-meeting" source: https://www.bctengineer.com/q/semester_5/communication_english/minutes-college-union-fifth-meeting site: BCT Engineering --- # Minutes of college union fifth meeting Communication English · Chapter 5: Writing notices with agenda and minutes - Asked in: 2070 Ashad, 5 marks; year not given, 5 marks - Video: [Minutes of Meeting | How to write Meeting Minutes | Format | Example | Exercise](https://www.youtube.com/watch?v=NHsTLSN6ozo) — Nihir Shah - Answer checked by Claude Opus 5.5 (high effort) on 2026-10-14 - Page: https://www.bctengineer.com/q/semester_5/communication_english/minutes-college-union-fifth-meeting - Whole chapter: https://www.bctengineer.com/md/semester_5/communication_english/chapter-5 ## Question As a secretary of your college union, write the minutes of a recently conducted fifth meeting inventing five agenda. ## Short answer The minutes record the fifth college union meeting with chair, attendance and five agenda. Decisions include approving the previous minutes with a correction, holding sports week from 10-14 Kartik, requesting extended library hours and upgraded computers, a welcome programme on 15 October with Rs. 30,000 budget, and a cultural night for fund raising. The secretary and president sign. ## Answer ```text Himalaya Engineering College Union Lalitpur MINUTES OF THE FIFTH MEETING Date : 20 September 2026 Time : 1:00 p.m. Venue: Union office, Block B Present: 1. Prakash Thapa, President (Chair) 2. Anita Sharma, Vice-President 3. Rohan Rai, Treasurer 4. Sneha Gurung, Member 5. Binod Magar, Member 6. Sabina Karki, Secretary Absent: Dipesh Basnet, Member Chair: Prakash Thapa, President Agenda 1: Minutes of the fourth meeting Discussion: Read and discussed. Decision : Passed with one correction. Agenda 2: Annual sports week Discussion: Dates and events were planned. Decision : Sports week will be held from 10-14 Kartik; Rohan Rai will coordinate. Agenda 3: Library and lab facilities Discussion: Students complained about the library hours and slow lab computers. Decision : The union will request the campus to extend library hours to 6 p.m. and upgrade the computers. Agenda 4: Welcome programme for first-year students Discussion: Budget and date were discussed. Decision : The programme will be held on 15 October with a budget of Rs. 30,000. Agenda 5: Fund raising Discussion: Ways to raise funds were discussed. Decision : A cultural night will be held, with sponsors sought from local businesses. The meeting ended at 2:30 p.m. with thanks from the president. Sabina Karki Prakash Thapa Secretary President ``` ## Check yourself The answer's key points as multiple-choice questions, with the correct option and why. 1. Which set of details must appear at the top of the minutes, before the agenda items? A. Name of organisation, title (Minutes of the Fifth Meeting), date, time, venue B. Only the date and the secretary's name C. The budget and the list of decisions D. The next meeting's agenda Answer: A. The answer begins with the organisation name, the title, and the date, time and venue of the meeting. (Key point: Minutes heading details) 2. After the heading, what attendance information do the minutes record? A. Only the people who spoke B. Only the absent members C. Those present (with posts), those absent, and who chaired D. Only the chairperson Answer: C. Minutes list members present with their posts, the absentees and the chair. (Key point: Attendance record) 3. How is each agenda item recorded in the minutes? A. Decision only, discussion left out entirely in all cases B. Agenda number and title, with a brief Discussion and a Decision C. A full word-for-word transcript of the debate D. Only a list of names who agreed Answer: B. Each agenda has a number and title followed by a short discussion and the decision taken. (Key point: Agenda structure) 4. How should the minutes end? A. With a request for donations B. With the next meeting's agenda only C. With no signatures, to keep it neutral D. With the closing time and the signatures of the secretary and president Answer: D. The minutes note when the meeting ended and carry the secretary's and president's names and posts. 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