---
title: "Agenda and minutes of construction committee"
subject: "Communication English"
chapter: 5
key: "semester_5/communication_english:minutes-construction-committee-meeting"
source: https://www.bctengineer.com/q/semester_5/communication_english/minutes-construction-committee-meeting
site: BCT Engineering
---

# Agenda and minutes of construction committee

Communication English · Chapter 5: Writing notices with agenda and minutes

- Asked in: 2074 Chaitra, 5 marks
- Video: [Minutes of Meeting | How  to write Meeting Minutes | Format | Example | Exercise](https://www.youtube.com/watch?v=NHsTLSN6ozo) — Nihir Shah
- Answer checked by Claude Opus 5.5 (high effort) on 2026-10-14
- Page: https://www.bctengineer.com/q/semester_5/communication_english/minutes-construction-committee-meeting
- Whole chapter: https://www.bctengineer.com/md/semester_5/communication_english/chapter-5

## Question

Suppose you are the secretary of a construction Committee. The 3rd meeting of the committee was conducted a few days ago. Imagine four relevant agendas and prepare minutes of the meeting.

## Short answer

Bagmati Hospital Construction Committee third meeting minutes: 5 October 2026, 11:00 a.m. at committee office. Decisions: contractor to add 10 workers to finish foundation by 30 Oct, materials from Himal Traders, Rs. 10 lakhs released immediately. Next meeting 2 November 2026.

## Answer

```text
         Bagmati Hospital Construction Committee
                         Lalitpur
               MINUTES OF THE THIRD MEETING

Date : 5 October 2026
Time : 11:00 a.m.
Venue: Committee office, Jawalakhel

Present:
  1. Mr. Krishna Bhandari, Coordinator
  2. Er. Sagar Khadka, Member
  3. Ms. Rita Tamang, Member
  4. Mr. Dilip Shah, Treasurer
  5. Mr. Nabin Rai, Secretary

Absent: Mr. Hari Joshi, Member (on leave)

Chair: Mr. Krishna Bhandari, Coordinator

Agenda 1: Approval of the previous minutes
  Discussion: The minutes of the second meeting were read.
  Decision  : Approved without change.

Agenda 2: Progress of construction work
  Discussion: The engineer reported that the foundation
  work is 80 percent complete and that rain delayed the
  work by 10 days.
  Decision  : The contractor will add 10 more workers to
  finish by 30 October.

Agenda 3: Purchase of construction materials
  Discussion: Prices of cement and rods were compared from
  three suppliers.
  Decision  : Materials to be bought from the lowest-
  priced supplier, Himal Traders, on approval of the
  Treasurer.

Agenda 4: Budget release
  Discussion: The Treasurer said Rs. 12 lakhs is needed
  for the next phase.
  Decision  : Rs. 10 lakhs to be released immediately and
  the rest after the bills are checked.

The meeting ended at 1:00 p.m. with a vote of thanks from
the Coordinator. The next meeting will be held on 2
November 2026.


Nabin Rai                     Krishna Bhandari
Secretary                     Coordinator
```

## Check yourself

The answer's key points as multiple-choice questions, with the correct option and why.

1. What do minutes record?
   A. What was discussed and decided at the meeting
   B. Only the future plans
   C. Personal opinions of the secretary
   D. Only attendance
   Answer: A. Minutes record discussions and decisions. (Key point: Minutes)

2. Which elements does the minutes include?
   A. Only a heading
   B. Only the decisions
   C. Date, time, venue, present, absent, chair, agendas and signatures
   D. A salutation and close
   Answer: C. Minutes follow a standard format. (Key point: Structure)

3. What was decided about delayed work?
   A. The contractor will add 10 more workers to finish by 30 October
   B. Stop the work
   C. Cancel the contractor
   D. Extend by a year
   Answer: A. This is the decision under Agenda 2. (Key point: Decision on progress)

4. How much budget was released immediately?
   A. Rs. 12 lakhs
   B. Nothing
   C. Rs. 10 lakhs, the rest after bills are checked
   D. Rs. 2 lakhs
   Answer: C. Rs. 12 lakhs needed; 10 lakhs released. (Key point: Budget)

## Related in Communication English

- [Notice with four-item agenda: eighth meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-four-item-agenda-eighth-meeting) — Communication English, chapter 5
- [Minutes: Public Health Care Society first meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Aminutes-public-health-care-society-first-meeting) — Communication English, chapter 5
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