--- title: "Minutes of executive body seventh meeting" subject: "Communication English" chapter: 5 key: "semester_5/communication_english:minutes-executive-body-seventh-meeting" source: https://www.bctengineer.com/q/semester_5/communication_english/minutes-executive-body-seventh-meeting site: BCT Engineering --- # Minutes of executive body seventh meeting Communication English · Chapter 5: Writing notices with agenda and minutes - Asked in: 2069 Chaitra, 5 marks - Video: [Minutes of Meeting | How to write Meeting Minutes | Format | Example | Exercise](https://www.youtube.com/watch?v=NHsTLSN6ozo) — Nihir Shah - Answer checked by Claude Opus 5.5 (high effort) on 2026-10-14 - Page: https://www.bctengineer.com/q/semester_5/communication_english/minutes-executive-body-seventh-meeting - Whole chapter: https://www.bctengineer.com/md/semester_5/communication_english/chapter-5 ## Question Suppose you are the secretary of a social organization in your town and the seventh meeting of the Executive body has been conducted recently. Write the minutes inventing necessary agenda and details. ## Short answer The minutes record the executive body's seventh meeting with chair and attendance. Decisions were to approve the previous minutes, hold a free health camp on 5 September, give five students scholarships of Rs. 10,000 each, plant 500 saplings on 25 August, and approve the financial balance of Rs. 2,35,000. The secretary and president sign. ## Answer ```text Dhulikhel Social Service Society Dhulikhel, Kavre MINUTES OF THE SEVENTH MEETING OF THE EXECUTIVE BODY Date : 14 August 2026 Time : 10:00 a.m. Venue: Society office, Dhulikhel Present: 1. Mr. Narayan Dangol, President (Chair) 2. Ms. Radha Basnet, Vice-President 3. Mr. Tek Bahadur Tamang, Treasurer 4. Ms. Ishwori Pandey, Member 5. Mr. Sanjay Shrestha, Member 6. Mr. Deepak Karki, Secretary Absent: Mr. Mohan Giri (informed leave) Chair: Mr. Narayan Dangol, President Agenda 1: Confirmation of previous minutes Discussion: The minutes of the sixth meeting were read. Decision : Approved. Agenda 2: Free health camp Discussion: A camp for the elderly was proposed. Decision : A free health camp will be held on 5 September with local doctors; Ms. Pandey will coordinate. Agenda 3: Scholarships for poor students Discussion: Ten students had applied. Decision : Five students will get Rs. 10,000 each from the fund. Agenda 4: Tree plantation Discussion: Plans for the monsoon were presented. Decision : 500 saplings will be planted on 25 August in the community forest. Agenda 5: Financial report Discussion: The Treasurer presented the report. Decision : The balance of Rs. 2,35,000 was approved. The meeting ended at 12:00 noon with a vote of thanks. Deepak Karki Narayan Dangol Secretary President ``` ## Check yourself The answer's key points as multiple-choice questions, with the correct option and why. 1. What is the usual first agenda in an Executive body meeting's minutes? A. Scholarships B. Confirmation of the previous meeting's minutes C. Vote of thanks D. Financial planning for next year Answer: B. The sixth meeting's minutes were read and approved as Agenda 1. (Key point: Confirming previous minutes) 2. How is the absence of a member shown? A. It is left out B. It is hidden to avoid blame C. Under 'Absent' with the name, noting informed leave if applicable D. Listed under 'Present' Answer: C. The minutes list Mr. Mohan Giri as absent, with informed leave. (Key point: Informed absence) 3. Which is a properly specific decision from the minutes? A. Scholarships will be considered some day B. Trees may be planted C. Health is important D. Five students will get Rs. 10,000 each from the fund Answer: D. Good decisions state who, what, how much and when; the scholarship decision is exact. (Key point: Decisions with specifics) 4. What happens at the 'Financial report' agenda? A. Treasurer presents the report and the balance is approved B. Secretary resigns C. Report is rejected without discussion D. Members pay fees Answer: A. The treasurer presented the report and the balance of Rs. 2,35,000 was approved. 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