---
title: "Minutes: Public Health Care Society first meeting"
subject: "Communication English"
chapter: 5
key: "semester_5/communication_english:minutes-public-health-care-society-first-meeting"
source: https://www.bctengineer.com/q/semester_5/communication_english/minutes-public-health-care-society-first-meeting
site: BCT Engineering
---

# Minutes: Public Health Care Society first meeting

Communication English · Chapter 5: Writing notices with agenda and minutes

- Asked in: 2068 Chaitra, 5 marks
- Video: [Minutes of Meeting | How  to write Meeting Minutes | Format | Example | Exercise](https://www.youtube.com/watch?v=NHsTLSN6ozo) — Nihir Shah
- Answer checked by Claude Opus 5.5 (high effort) on 2026-10-14
- Page: https://www.bctengineer.com/q/semester_5/communication_english/minutes-public-health-care-society-first-meeting
- Whole chapter: https://www.bctengineer.com/md/semester_5/communication_english/chapter-5

## Question

Suppose you are the secretary of a newly formed committee of Public Health Care Society. Write the minutes of the first meeting held recently inverting [inventing] the agenda.

## Short answer

Minutes of the first meeting on 2 July 2026: responsibilities assigned to members for accounts, medical camps and outreach. Annual programme: four free health camps and first-aid training for 100 volunteers. Budget of Rs.5 lakhs approved; committee will meet monthly on the first Sunday.

## Answer

```text
                Public Health Care Society
                         Pokhara
MINUTES OF THE FIRST MEETING OF THE NEWLY FORMED COMMITTEE

Date : 2 July 2026
Time : 11:00 a.m.
Venue: Society office, Lakeside, Pokhara

Present:
  1. Dr. Anita Poudel, Chairperson (Chair)
  2. Mr. Rabin Gurung, Vice-chairperson
  3. Ms. Mina Thapa, Treasurer
  4. Dr. Suresh Adhikari, Member
  5. Ms. Sabitri Pun, Member
  6. Mr. Kamal Bhusal, Secretary

Absent: None

Chair: Dr. Anita Poudel, Chairperson

Agenda 1: Introduction and welcome
  Discussion: Members introduced themselves.
  Decision  : The Chairperson welcomed everyone and stated
  the aims.

Agenda 2: Distribution of responsibilities
  Discussion: Duties were discussed.
  Decision  : Roles were assigned: Treasurer for accounts,
  Dr. Adhikari for medical camps, and Ms. Pun for
  outreach.

Agenda 3: Annual programme
  Discussion: Health camps, awareness and first-aid
  training were proposed.
  Decision  : Four free health camps and a first-aid
  training for 100 volunteers to be held this year.

Agenda 4: Fund and budget
  Discussion: Sources were discussed.
  Decision  : Donations, membership fee and local
  government support; a budget of Rs. 5 lakhs approved.

Agenda 5: Meeting schedule
  Discussion: Frequency was discussed.
  Decision  : The committee will meet on the first Sunday
  of every month.

The meeting ended at 1:00 p.m. with a vote of thanks.


Kamal Bhusal                  Anita Poudel
Secretary                     Chairperson
```

## Check yourself

The answer's key points as multiple-choice questions, with the correct option and why.

1. Why does the first meeting of a new committee begin with introduction and distribution of responsibilities?
   A. Because it is fun
   B. Because the minutes must be short
   C. Because roles and aims are not yet settled for a newly formed committee
   D. Because the budget is already approved
   Answer: C. A new committee must first introduce itself, state its aims and assign roles. (Key point: First-meeting agenda)

2. Which role was assigned to Dr. Adhikari?
   A. Accounts
   B. Outreach
   C. Meeting minutes
   D. Medical camps
   Answer: D. Dr. Adhikari is for medical camps, the Treasurer for accounts and Ms. Pun for outreach. (Key point: Role assignment)

3. Which are the funding sources in the decision?
   A. Donations, membership fee and local government support
   B. Loans from banks only
   C. Lottery
   D. Foreign embassy only
   Answer: A. Agenda 4 lists those three sources and approves Rs. 5 lakhs. (Key point: Budget sources)

4. What meeting schedule was fixed?
   A. Every day
   B. First Sunday of every month
   C. Once a year
   D. Every third Friday
   Answer: B. The committee will meet on the first Sunday of every month. (Key point: Meeting schedule)

## Related in Communication English

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- [Minutes of sports club fifth meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Aminutes-sports-club-fifth-meeting) — Communication English, chapter 5
- [Minutes of executive body seventh meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Aminutes-executive-body-seventh-meeting) — Communication English, chapter 5
- [Minutes of college union fifth meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Aminutes-college-union-fifth-meeting) — Communication English, chapter 5
- [Notice and agenda: board of directors meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-board-meeting-agenda-strikes) — Communication English, chapter 5

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