--- title: "Minutes of social club third meeting" subject: "Communication English" chapter: 5 key: "semester_5/communication_english:minutes-social-club-third-meeting" source: https://www.bctengineer.com/q/semester_5/communication_english/minutes-social-club-third-meeting site: BCT Engineering --- # Minutes of social club third meeting Communication English · Chapter 5: Writing notices with agenda and minutes - Asked in: 2078 Bhadra, 5 marks - Video: [Minutes of Meeting | How to write Meeting Minutes | Format | Example | Exercise](https://www.youtube.com/watch?v=NHsTLSN6ozo) — Nihir Shah - Answer checked by Claude Opus 5.5 (high effort) on 2026-10-14 - Page: https://www.bctengineer.com/q/semester_5/communication_english/minutes-social-club-third-meeting - Whole chapter: https://www.bctengineer.com/md/semester_5/communication_english/chapter-5 ## Question Imagine that you are a secretary of a local social club. The third meeting of your club was held on 10th January 2020. Write the minutes of the meeting concerning any five agenda discussed in the meeting. ## Short answer The minutes of 10 January 2020 record decisions to approve the previous minutes, hold a blood donation camp on 26 January, run a neighbourhood clean-up every second Saturday, increase the membership fee from Rs. 300 to Rs. 500, and organise a picnic at Nagarkot on 29 February at Rs. 700 per head. The secretary and president sign. ## Answer ```text Sangam Social Club Gongabu, Kathmandu MINUTES OF THE THIRD MEETING Date : 10 January 2020 Time : 4:00 p.m. Venue: Club building, Gongabu Present: 1. Mr. Mohan Lal Shrestha, President (Chair) 2. Ms. Puja Tuladhar, Vice-President 3. Mr. Anil Thapa, Treasurer 4. Ms. Sarmila Rai, Member 5. Mr. Dawa Sherpa, Member 6. Mr. Rajan Bista, Secretary Absent: Mr. Pawan KC, Member Chair: Mr. Mohan Lal Shrestha, President Agenda 1: Approval of the minutes of the second meeting Discussion: The minutes were read aloud. Decision : Approved with a minor change. Agenda 2: Blood donation camp Discussion: A camp with the Red Cross was proposed. Decision : To be held on 26 January with 100 donors expected; Ms. Tuladhar will coordinate. Agenda 3: Clean neighbourhood campaign Discussion: The need to clean drains and roads was discussed. Decision : The campaign will be held every second Saturday with ward office support. Agenda 4: Annual membership fee Discussion: The Treasurer proposed an increase. Decision : Fee increased from Rs. 300 to Rs. 500 from next year. Agenda 5: Annual picnic Discussion: Place and cost were discussed. Decision : Picnic at Nagarkot on 29 February 2020; Rs. 700 per head. The meeting ended at 6:00 p.m. with thanks from the president. Rajan Bista Mohan Lal Shrestha Secretary President ``` ## Check yourself The answer's key points as multiple-choice questions, with the correct option and why. 1. What decision was recorded for the second meeting's minutes? A. Rejected B. Postponed C. Approved with a minor change D. Deleted Answer: C. Agenda 1: read aloud and approved with a minor change. (Key point: Approval of previous minutes) 2. What fee decision did the club make? A. Fee abolished B. Fee increased from Rs. 300 to Rs. 500 from next year C. Fee reduced to Rs. 100 D. Fee raised to Rs. 700 Answer: B. The Treasurer proposed an increase and the fee rose from Rs. 300 to Rs. 500. (Key point: Fee decision) 3. Who coordinates the blood donation camp? A. Mr. Anil Thapa B. Mr. Dawa Sherpa C. Mr. Rajan Bista D. Ms. Puja Tuladhar Answer: D. Ms. Tuladhar was named coordinator for the camp to be held on 26 January. (Key point: Assigning responsibility) ## Related in Communication English - [Notice with four-point agenda: social club fifth meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-four-point-agenda-fifth-meeting-social-club) — Communication English, chapter 5 - [Minutes of sports club fifth meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Aminutes-sports-club-fifth-meeting) — Communication English, chapter 5 - [Notice for club meeting with agenda](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-club-meeting-agenda) — Communication English, chapter 5 - [Notice with four-item agenda: eighth meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-four-item-agenda-eighth-meeting) — Communication English, chapter 5 - [Minutes of executive body seventh meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Aminutes-executive-body-seventh-meeting) — Communication English, chapter 5 - [Minutes of Sony Electronics 7th meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Aminutes-sony-electronics-meeting) — Communication English, chapter 5