---
title: "Minutes of sports club fifth meeting"
subject: "Communication English"
chapter: 5
key: "semester_5/communication_english:minutes-sports-club-fifth-meeting"
source: https://www.bctengineer.com/q/semester_5/communication_english/minutes-sports-club-fifth-meeting
site: BCT Engineering
---

# Minutes of sports club fifth meeting

Communication English · Chapter 5: Writing notices with agenda and minutes

- Asked in: 2075 Chaitra, 5 marks
- Video: [Minutes of Meeting | How  to write Meeting Minutes | Format | Example | Exercise](https://www.youtube.com/watch?v=NHsTLSN6ozo) — Nihir Shah
- Answer checked by Claude Opus 5.5 (high effort) on 2026-10-14
- Page: https://www.bctengineer.com/q/semester_5/communication_english/minutes-sports-club-fifth-meeting
- Whole chapter: https://www.bctengineer.com/md/semester_5/communication_english/chapter-5

## Question

Suppose you are the secretary of a local sports club. Write the minutes of the fifth meeting held recently inventing at least four agenda.

## Short answer

Minutes of the club’s fifth meeting on 12 September 2026 confirm previous minutes. Decisions: a 12-team football tournament with Rs.30,000 first prize, purchase of Rs.45,000 sports goods, ground repair by volunteers and ward office funds, and free weekend coaching for children under 15 by Mr. Tamang.

## Answer

```text
                   Sunrise Sports Club
                   Bhaisepati, Lalitpur
               MINUTES OF THE FIFTH MEETING

Date : 12 September 2026
Time : 5:00 p.m.
Venue: Club ground office

Present:
  1. Mr. Suraj Thapa, President (Chair)
  2. Mr. Binod Gurung, Vice-president
  3. Ms. Sapana Rai, Treasurer
  4. Mr. Hari Tamang, Coach
  5. Mr. Dinesh Karki, Member
  6. Ms. Roshani Lama, Secretary

Absent: Mr. Aman Joshi, Member

Chair: Mr. Suraj Thapa, President

Agenda 1: Previous minutes
  Discussion: Read and confirmed.
  Decision  : Passed.

Agenda 2: Annual football tournament
  Discussion: Teams, dates and prize money were discussed.
  Decision  : A 12-team tournament will be held in the
  first week of Mangsir; first prize Rs. 30,000.

Agenda 3: Purchase of sports goods
  Discussion: Needs were reviewed.
  Decision  : Footballs, nets and jerseys worth Rs. 45,000
  to be bought.

Agenda 4: Ground maintenance
  Discussion: The ground is uneven and the fence is
  broken.
  Decision  : The ground will be repaired by volunteers
  and the ward office will be requested for funds.

Agenda 5: Coaching for children
  Discussion: Weekend coaching was proposed.
  Decision  : Free coaching for children under 15 to begin
  from next month under Mr. Tamang.

The meeting ended at 6:45 p.m. with thanks from the chair.


Roshani Lama                  Suraj Thapa
Secretary                     President
```

## Check yourself

The answer's key points as multiple-choice questions, with the correct option and why.

1. What was decided about the annual football tournament?
   A. Cancelled
   B. A 12-team tournament in the first week of Mangsir, first prize Rs. 30,000
   C. A 6-team tournament in Baisakh
   D. Prize money to be fixed by the ward
   Answer: B. The decision gave team number, timing and first prize. (Key point: Tournament decision)

2. How will the damaged ground be handled?
   A. Sold
   B. Left as it is
   C. Repaired by volunteers, with the ward office requested for funds
   D. Rented out
   Answer: C. The ground is uneven and the fence broken, so volunteers repair it and ward funds are requested. (Key point: Ground maintenance)

3. Who will give the free coaching?
   A. Ms. Sapana Rai
   B. Mr. Suraj Thapa
   C. Mr. Dinesh Karki
   D. Mr. Hari Tamang, the coach
   Answer: D. Free coaching for children under 15 begins next month under Mr. Tamang. (Key point: Coaching for children)

## Related in Communication English

- [Notice with four-point agenda: social club fifth meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-four-point-agenda-fifth-meeting-social-club) — Communication English, chapter 5
- [Minutes of college union fifth meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Aminutes-college-union-fifth-meeting) — Communication English, chapter 5
- [Notice with three-point agenda: sports club](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-three-point-agenda-sports-club-15th) — Communication English, chapter 5
- [Minutes of social club third meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Aminutes-social-club-third-meeting) — Communication English, chapter 5
- [Notice for club meeting with agenda](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-club-meeting-agenda) — Communication English, chapter 5
- [Minutes of Sony Electronics 7th meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Aminutes-sony-electronics-meeting) — Communication English, chapter 5