---
title: "Notice, agenda, minutes: farewell programme"
subject: "Communication English"
chapter: 5
key: "semester_5/communication_english:notice-agenda-minutes-farewell-programme"
source: https://www.bctengineer.com/q/semester_5/communication_english/notice-agenda-minutes-farewell-programme
site: BCT Engineering
---

# Notice, agenda, minutes: farewell programme

Communication English · Chapter 5: Writing notices with agenda and minutes

- Asked in: 2073 Shrawan, 5 marks
- Video: [Meeting Agenda | How to write an Agenda | Format | Example | Business Writing](https://www.youtube.com/watch?v=Mdtm5odjEzY) — Nihir Shah
- Answer checked by Claude Opus 5.5 (high effort) on 2026-10-14
- Page: https://www.bctengineer.com/q/semester_5/communication_english/notice-agenda-minutes-farewell-programme
- Whole chapter: https://www.bctengineer.com/md/semester_5/communication_english/chapter-5

## Question

As the C.R (class representative) of your class, write the Notice, Agenda and Minutes of the meeting: "Farewell programme for the seniors".

## Short answer

Notice: 11 November 2026, 1:30 p.m., Room 204. Agenda: date/venue/theme, programme, budget, sub-committees. Minutes: farewell on 4 December 2026 at auditorium, theme 'Memories and Wishes', budget Rs. 40,000, contribution Rs. 1,100 per student, committees formed.

## Answer

#### Notice

```text
                       NOTICE
         Computer Engineering, 7th Semester, B Section
Date: 3 November 2026

A meeting of the class will be held to plan the farewell
programme for the seniors. All students are requested to
attend on time.

Date : Wednesday, 11 November 2026
Time : 1:30 p.m.
Venue: Room No. 204, Department of Computer Engineering

Agenda:
1. Date, venue and theme of the farewell
2. Programme schedule and cultural items
3. Budget and collection of contribution
4. Formation of sub-committees

(Signature)
Prabin Gurung
Class Representative
```

#### Agenda

1. Date, venue and theme of the farewell
2. Programme schedule and cultural items
3. Budget and collection of contribution
4. Formation of sub-committees

#### Minutes

```text
      Computer Engineering, 7th Semester, B Section
       MINUTES OF THE MEETING ON FAREWELL PROGRAMME

Date : 11 November 2026
Time : 1:30 p.m.
Venue: Room No. 204

Present:
  1. Prabin Gurung, C.R. (Chair)
  2. Sita Basnet, Assistant C.R. (Secretary)
  3. 31 other students

Absent: Four students (with leave)

Chair: Prabin Gurung, C.R.

Agenda 1: Date and venue
  Discussion: Options were discussed.
  Decision  : The farewell will be held on 4 December 2026
  at the college auditorium, with the theme 'Memories and
  Wishes'.

Agenda 2: Programme
  Discussion: Songs, dance and a drama were proposed.
  Decision  : A 3-hour programme will be held with the
  Campus Chief as chief guest; the cultural team is led by
  Anita Rai.

Agenda 3: Budget
  Discussion: A budget of Rs. 40,000 was estimated.
  Decision  : Each student will pay Rs. 1,100 by 25
  November; the treasurer is Rajesh Pun.

Agenda 4: Sub-committees
  Discussion: Work was divided.
  Decision  : Committees for reception, stage, food and
  certificates were formed, with convenors chosen.

The meeting ended at 2:45 p.m. with thanks from the chair.


Sita Basnet                   Prabin Gurung
Secretary                     C.R.
```

## Check yourself

The answer's key points as multiple-choice questions, with the correct option and why.

1. What is the agenda?
   A. A record of decisions
   B. A formal letter
   C. A list of items to be discussed at the meeting
   D. A press release
   Answer: C. Agenda lists topics before the meeting. (Key point: Notice vs agenda)

2. What do minutes add to the agenda?
   A. Discussion and decisions for each item
   B. Only the date
   C. The notice's address
   D. A new topic
   Answer: A. Minutes record the outcome. (Key point: Minutes vs agenda)

3. What was decided about the contribution?
   A. Seniors pay
   B. Free of cost
   C. Each student will pay Rs. 800 by 25 November
   D. Rs. 40,000 each
   Answer: C. Budget Rs. 40,000, Rs. 800 each. (Key point: Farewell decisions)

## Related in Communication English

- [Notice for club meeting with agenda](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-club-meeting-agenda) — Communication English, chapter 5
- [Notice and agenda: board of directors meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-board-meeting-agenda-strikes) — Communication English, chapter 5
- [Notice with four-point agenda: social club fifth meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-four-point-agenda-fifth-meeting-social-club) — Communication English, chapter 5
- [Notice with four-item agenda: eighth meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-four-item-agenda-eighth-meeting) — Communication English, chapter 5
- [Notice with four-point agenda: technological festival](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-technological-festival-agenda) — Communication English, chapter 5
- [Notice with 3 agenda: engineering consultancy](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-atul-consultancy-three-agenda) — Communication English, chapter 5