---
title: "Notice and agenda: board of directors meeting"
subject: "Communication English"
chapter: 5
key: "semester_5/communication_english:notice-board-meeting-agenda-strikes"
source: https://www.bctengineer.com/q/semester_5/communication_english/notice-board-meeting-agenda-strikes
site: BCT Engineering
---

# Notice and agenda: board of directors meeting

Communication English · Chapter 5: Writing notices with agenda and minutes

- Asked in: 2074 Ashwin, 5 marks
- Video: [|| Notice , Agenda and Minutes Of Meeting || Minutes of Meeting || #communication](https://www.youtube.com/watch?v=DySJrfrq4P8) — Ronak Chauhan Academy
- Answer checked by Claude Opus 5.5 (high effort) on 2026-10-14
- Page: https://www.bctengineer.com/q/semester_5/communication_english/notice-board-meeting-agenda-strikes
- Whole chapter: https://www.bctengineer.com/md/semester_5/communication_english/chapter-5

## Question

Assume that you have recently taken over as the secretary of a public limited company. Informal discussion with the senior officers reveals that the growth of the organization has been hampered because of frequent strikes by the workers. After going through your preliminary report the chairman has decided to call a meeting of the Board of Directors to discuss the issue in depth and to find a lasting solution to the problem. Draft a notice along with four-point agenda for the meeting.

## Short answer

Himalayan Industries Public Limited Board of Directors' meeting on 26 October 2026, 11:00 a.m. at Board Room. Agenda: review causes and losses from strikes, discuss workers' demands and grievance system, form labour-management committee, and any other matter.

## Answer

```text
           Himalayan Industries Public Limited
                    Pulchowk, Lalitpur
   Tel: 01-5XXXXXX | E-mail: info@himalayan.example.com

                          NOTICE
Date: 15 October 2026

Notice of the Board of Directors' meeting

As decided by the Chairman, a meeting of the Board of
Directors will be held to discuss in depth the frequent
strikes by the workers, which have hampered the growth of
the company, and to find a lasting solution. All the
Directors are requested to attend the meeting and to bring
their suggestions. The preliminary report of the Secretary
is attached.

Date : Monday, 26 October 2026
Time : 11:00 a.m.
Venue: Board Room, Head Office

Agenda:
1. Review of the causes and the losses (production, sales,
   image) due to the strikes in the last two years
2. Discussion on workers' demands, wages and facilities,
   and the grievance-handling system
3. Formation of a labour-management committee and approval
   of a long-term plan for peaceful industrial relations
4. Any other matter with the permission of the Chair

Note: Please confirm your attendance by 22 October 2026.

Sunil Rana
Company Secretary
Himalayan Industries Public Limited
```

## Check yourself

The answer's key points as multiple-choice questions, with the correct option and why.

1. Why is the Board meeting called?
   A. To announce profits
   B. To discuss strikes that hampered growth and find a lasting solution
   C. To hire new directors
   D. To change the logo
   Answer: B. The notice states the purpose. (Key point: Purpose)

2. Which agenda item deals with long-term peace?
   A. Any other matter
   B. Reviewing previous minutes
   C. Fixing the venue
   D. Formation of a labour-management committee
   Answer: D. A joint committee gives a lasting solution. (Key point: Agenda)

3. What is attached to the notice?
   A. The financial audit
   B. The Secretary's preliminary report
   C. Workers' list
   D. A press release
   Answer: B. The notice mentions the attached report. (Key point: Attachment)

## Related in Communication English

- [Notice with four-item agenda: eighth meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-four-item-agenda-eighth-meeting) — Communication English, chapter 5
- [Notice for club meeting with agenda](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-club-meeting-agenda) — Communication English, chapter 5
- [Notice with four-point agenda: social club fifth meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-four-point-agenda-fifth-meeting-social-club) — Communication English, chapter 5
- [Notice for committee meeting on staff handbook](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-committee-handbook-fringe-benefits) — Communication English, chapter 5
- [Notice: social distancing meeting (COVID-19)](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-investment-company-social-distancing) — Communication English, chapter 5
- [Minutes: Public Health Care Society first meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Aminutes-public-health-care-society-first-meeting) — Communication English, chapter 5

## Related in other subjects

- [Public vs private limited company](https://www.bctengineer.com/question.md?key=semester_8%2Fengineering_professional_practice%3Apublic-vs-private-limited-company) — Engineering Professional Practice, chapter 5
- [Formal, informal organization and principles](https://www.bctengineer.com/question.md?key=semester_7%2Forganization_and_management%3Aformal-informal-principles) — Organization and Management, chapter 1, asked 3×
- [Difference between formal and informal organization](https://www.bctengineer.com/question.md?key=semester_7%2Forganization_and_management%3Aformal-informal-difference) — Organization and Management, chapter 1
- [Influence graph for company board](https://www.bctengineer.com/question.md?key=semester_4%2Fdiscrete_structure%3Ainfluence-graph-company-board) — Discrete Structure, chapter 4