---
title: "Notice for club meeting with agenda"
subject: "Communication English"
chapter: 5
key: "semester_5/communication_english:notice-club-meeting-agenda"
source: https://www.bctengineer.com/q/semester_5/communication_english/notice-club-meeting-agenda
site: BCT Engineering
---

# Notice for club meeting with agenda

Communication English · Chapter 5: Writing notices with agenda and minutes

- Asked in: 2081 Chaitra (new course), 5 marks
- Video: [How to Write a Notice | Format | Sample | Notice Writing](https://www.youtube.com/watch?v=cS3-bcW-dQU) — Nihir Shah
- Answer checked by Claude Opus 5.5 (high effort) on 2026-10-14
- Page: https://www.bctengineer.com/q/semester_5/communication_english/notice-club-meeting-agenda
- Whole chapter: https://www.bctengineer.com/md/semester_5/communication_english/chapter-5

## Question

As a secretary of your local social club, write a notice with four-point agenda for the third monthly meeting of the club. Base the agenda on the upcoming election of the club.

## Short answer

Janakalyan Social Club's third monthly meeting notice: 23 October 2026, 4:00 p.m. at club hall. Agenda: fix election date and schedule, form a three-member Election Committee, prepare voters' list and discuss nomination, and any other matter.

## Answer

```text
                  Janakalyan Social Club
                   Balkumari, Lalitpur
            Estd. 2045 B.S. | Tel: 01-5XXXXXX

                          NOTICE
Date: 12 October 2026

Notice of the third monthly meeting

This is to notify all the members of the club that the
third monthly meeting of the club will be held as per
the following schedule. All the members are
requested to attend the meeting on time. The agenda is
based on the upcoming election of the club.

Date : Friday, 23 October 2026
Time : 4:00 p.m.
Venue: Club hall, Balkumari

Agenda:
1. Fixing the date of the club election and approving the
   election schedule
2. Forming a three-member Election Committee and defining
   its duties
3. Preparing and publishing the final voters' list;
   discussing nomination procedure and fee
4. Any other matter with the permission of the chair

Rajan Maharjan
Secretary
Janakalyan Social Club
```

## Check yourself

The answer's key points as multiple-choice questions, with the correct option and why.

1. What must a meeting notice state?
   A. Date, time, venue and agenda
   B. Only the secretary's name
   C. Only the budget
   D. Only a signature
   Answer: A. Schedule and agenda are essential. (Key point: Notice content)

2. What is the usual last agenda item?
   A. Any other matter with the permission of the chair
   B. Closing the club
   C. Selling the hall
   D. Expelling members
   Answer: A. The last item allows extra business. (Key point: Last item)

## Related in Communication English

- [Notice with four-point agenda: social club fifth meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-four-point-agenda-fifth-meeting-social-club) — Communication English, chapter 5
- [Minutes of social club third meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Aminutes-social-club-third-meeting) — Communication English, chapter 5
- [Notice with three-point agenda: sports club](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-three-point-agenda-sports-club-15th) — Communication English, chapter 5
- [Notice with four-item agenda: eighth meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-four-item-agenda-eighth-meeting) — Communication English, chapter 5
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