---
title: "Notice for committee meeting on staff handbook"
subject: "Communication English"
chapter: 5
key: "semester_5/communication_english:notice-committee-handbook-fringe-benefits"
source: https://www.bctengineer.com/q/semester_5/communication_english/notice-committee-handbook-fringe-benefits
site: BCT Engineering
---

# Notice for committee meeting on staff handbook

Communication English · Chapter 5: Writing notices with agenda and minutes

- Asked in: 2071 Chaitra, 5 marks
- Video: [|| Notice , Agenda and Minutes Of Meeting || Minutes of Meeting || #communication](https://www.youtube.com/watch?v=DySJrfrq4P8) — Ronak Chauhan Academy
- Answer checked by Claude Opus 5.5 (high effort) on 2026-10-14
- Page: https://www.bctengineer.com/q/semester_5/communication_english/notice-committee-handbook-fringe-benefits
- Whole chapter: https://www.bctengineer.com/md/semester_5/communication_english/chapter-5

## Question

Assume that you have been appointed secretary of a committee comprising management, staff and workers representatives to advise the company to produce a handbook containing information about conditions of service, rules and regulations of fringe benefits and other related matters. Write a notice to call a meeting to discuss above matters.

## Short answer

The notice calls the committee's first meeting on 17 November 2026 at 2:00 p.m. in the Board Room. Agenda items are aims and contents of the handbook; conditions of service; fringe benefit rules covering provident fund, insurance, medical, bonus and leave; and work plan, writing responsibilities and deadline. The secretary signs it.

## Answer

```text
               Handbook Advisory Committee
       Sagarmatha Manufacturing Co. Ltd., Bhaktapur
                     Tel: 01-6XXXXXX

                          NOTICE
Date: 8 November 2026

Notice of the first meeting of the committee

The committee comprising representatives of management,
staff and workers has been formed to advise the company to
produce a handbook containing information on conditions of
service, and rules and regulations on fringe benefits and
other related matters. A meeting is called to discuss
these matters. All the members are requested to attend.

Date : Tuesday, 17 November 2026
Time : 2:00 p.m.
Venue: Board Room, Head Office

Agenda:
1. Aims and contents of the handbook
2. Conditions of service: appointment, probation,
   promotion and discipline
3. Rules on fringe benefits: provident fund, insurance,
   medical, bonus and leave
4. Work plan, writing responsibilities and deadline

Gopal Neupane
Secretary
Handbook Advisory Committee
```

## Check yourself

The answer's key points as multiple-choice questions, with the correct option and why.

1. Why is the meeting called?
   A. To fire staff
   B. To launch a product
   C. To choose a chairman
   D. To discuss a handbook on conditions of service and fringe benefits
   Answer: D. The committee advises on the handbook. (Key point: Purpose)

2. Which are fringe benefits mentioned?
   A. Salary only
   B. Provident fund, insurance, medical, bonus and leave
   C. Uniform colour
   D. Parking only
   Answer: B. Agenda 3 lists them. (Key point: Fringe benefits)

3. Which agenda item sets the final steps?
   A. Aims and contents
   B. Conditions of service
   C. Previous minutes
   D. Work plan, writing responsibilities and deadline
   Answer: D. The last item assigns work. (Key point: Agenda close)

## Related in Communication English

- [Notice and agenda: board of directors meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-board-meeting-agenda-strikes) — Communication English, chapter 5
- [Notice: social distancing meeting (COVID-19)](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-investment-company-social-distancing) — Communication English, chapter 5
- [Notice with four-item agenda: eighth meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-four-item-agenda-eighth-meeting) — Communication English, chapter 5
- [Notice for club meeting with agenda](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-club-meeting-agenda) — Communication English, chapter 5
- [Notice for Engineering Association meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-engineering-association-meeting) — Communication English, chapter 5
- [Notice for seminar meeting](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Anotice-seminar-computer-electronics) — Communication English, chapter 5

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