---
title: "Notice for Engineering Association meeting"
subject: "Communication English"
chapter: 5
key: "semester_5/communication_english:notice-engineering-association-meeting"
source: https://www.bctengineer.com/q/semester_5/communication_english/notice-engineering-association-meeting
site: BCT Engineering
---

# Notice for Engineering Association meeting

Communication English · Chapter 5: Writing notices with agenda and minutes

- Asked in: 2076 Chaitra, 5 marks
- Video: [|| Notice , Agenda and Minutes Of Meeting || Minutes of Meeting || #communication](https://www.youtube.com/watch?v=DySJrfrq4P8) — Ronak Chauhan Academy
- Answer checked by Claude Opus 5.5 (high effort) on 2026-10-14
- Page: https://www.bctengineer.com/q/semester_5/communication_english/notice-engineering-association-meeting
- Whole chapter: https://www.bctengineer.com/md/semester_5/communication_english/chapter-5

## Question

On behalf of the secretary of Engineering Association, write a notice for meeting along with agenda to be sent to the members of this association.

## Short answer

The notice informs members of a meeting on Friday, 6 November 2026 at 11:00 a.m. in the Association hall, Babarmahal. The agenda includes annual report approval, national conference plan, membership renewal, professional ethics, and any other matter.

## Answer

```text
     Nepal Engineers' Forum (Engineering Association)
                  Babarmahal, Kathmandu
           Tel: 01-4XXXXXX | forum@example.org

                          NOTICE
Date: 20 October 2026

Notice of the general meeting

On behalf of the Secretary, all the members of the
Association are informed that the next meeting will be
held as follows. Members are requested to attend on time
and to bring their membership cards.

Date : Friday, 6 November 2026
Time : 11:00 a.m.
Venue: Association hall, Babarmahal

Agenda:
1. Presentation and approval of the annual progress and
   financial report
2. Plan for the national engineers' conference and seminar
   next year
3. Membership renewal and registration of new members
4. Discussion on professional ethics and continuing
   training for members
5. Any other matter with the permission of the chair

Er. Pratima Joshi (on behalf of the Secretary)
Assistant Secretary
Nepal Engineers' Forum (Engineering Association)
```

## Check yourself

The answer's key points as multiple-choice questions, with the correct option and why.

1. How is the notice signed when the Secretary is not signing personally?
   A. By 'on behalf of the Secretary' with the Assistant Secretary's name
   B. Left unsigned
   C. Signed by a member of the public
   D. Signed by the receiver
   Answer: A. The question says 'on behalf of the secretary', so the notice shows Er. Pratima Joshi (on behalf of the Secretary). (Key point: Signing on behalf)

2. What are members asked to do in the notice?
   A. Send money in advance
   B. Bring no documents
   C. Attend on time and bring their membership cards
   D. Reply in writing within a month
   Answer: C. The body asks members to attend on time and bring membership cards. (Key point: Members' requests)

3. Which agenda item is typical for a general meeting of an association?
   A. Cooking competition
   B. A film show
   C. Buying a car
   D. Approval of the annual progress and financial report
   Answer: D. A general meeting reviews and approves the annual progress and financial report. (Key point: Agenda for an association)

4. Which item usually ends the agenda?
   A. Resignation of the secretary
   B. Any other matter with the permission of the chair
   C. Dissolution of the Association
   D. Election of a guest
   Answer: B. The last item allows other issues to be raised with the chair's permission. (Key point: Closing agenda item)

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