---
title: "Notice with four-item agenda: eighth meeting"
subject: "Communication English"
chapter: 5
key: "semester_5/communication_english:notice-four-item-agenda-eighth-meeting"
source: https://www.bctengineer.com/q/semester_5/communication_english/notice-four-item-agenda-eighth-meeting
site: BCT Engineering
---

# Notice with four-item agenda: eighth meeting

Communication English · Chapter 5: Writing notices with agenda and minutes

- Asked in: 2068 Baishakh (old course), 6 marks
- Video: [|| Notice , Agenda and Minutes Of Meeting || Minutes of Meeting || #communication](https://www.youtube.com/watch?v=DySJrfrq4P8) — Ronak Chauhan Academy
- Answer checked by Claude Opus 5.5 (high effort) on 2026-10-14
- Page: https://www.bctengineer.com/q/semester_5/communication_english/notice-four-item-agenda-eighth-meeting
- Whole chapter: https://www.bctengineer.com/md/semester_5/communication_english/chapter-5

## Question

Assuming that you are the secretary of a social organization, write a notice including four item agenda for the eighth meeting to be held shortly.

## Short answer

Notice for the eighth meeting of Chandragiri Social Welfare Organization on24 October2026 at2:00 p.m. at the organization’s hall, Kalanki. Agenda: confiration of last minutes, progress reports on eye-check-up and scholarship programmes, winter blanket distribution plan and budget, and any other matter.

## Answer

```text
         Chandragiri Social Welfare Organization
                    Kalanki, Kathmandu
            Estd. 2055 B.S. | Tel: 01-4XXXXXX

                          NOTICE
Date: 9 October 2026

Notice of the eighth meeting

All the members of the Executive Committee are hereby
notified that the eighth meeting of the organization is to
be held shortly, as scheduled below. Since important
decisions on our programmes are to be taken, the presence
of all members is requested. In case you cannot attend,
please inform the secretary in advance.

Date : Saturday, 24 October 2026
Time : 2:00 p.m.
Venue: Organization's hall, Kalanki

Agenda:
1. Confirmation of the minutes of the seventh meeting
2. Progress report on the ongoing free eye-check-up and
   school scholarship programmes
3. Plan and budget for the winter programme: blankets for
   the needy
4. Any other matter with the permission of the chair

Note: Light refreshments will be served after the meeting.

Gita Sapkota
Secretary
Chandragiri Social Welfare Organization
```

## Check yourself

The answer's key points as multiple-choice questions, with the correct option and why.

1. Why does the notice request the presence of all members?
   A. For a tea party
   B. To collect fees
   C. To elect a new chairperson
   D. Because important decisions on programmes are to be taken
   Answer: D. The body states important programme decisions are to be taken. (Key point: Reason for presence)

2. Which agenda item deals with the previous meeting?
   A. Confirmation of the minutes of the seventh meeting
   B. Winter programme budget
   C. Progress of eye-check-up
   D. Any other matter
   Answer: A. Agenda 1 confirms the seventh meeting's minutes. (Key point: Confirming previous minutes)

3. What should a member who cannot attend do?
   A. Send a substitute with no notice
   B. Inform the secretary in advance
   C. Ignore the notice
   D. Resign
   Answer: B. The notice asks absentees to inform the secretary in advance. (Key point: Absence procedure)

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