--- title: "Progress report on a sports week (letter)" subject: "Communication English" chapter: 7 key: "semester_5/communication_english:progress-report-sports-week-letter" source: https://www.bctengineer.com/q/semester_5/communication_english/progress-report-sports-week-letter site: BCT Engineering --- # Progress report on a sports week (letter) Communication English · Chapter 7: Informal Reports - Asked in: 2079 Baishakh, 6 marks - Answer checked by Claude Opus 5.5 (high effort) on 2026-10-14 - Page: https://www.bctengineer.com/q/semester_5/communication_english/progress-report-sports-week-letter - Whole chapter: https://www.bctengineer.com/md/semester_5/communication_english/chapter-7 ## Question Prepare a progress report of ongoing sports week at your college in a letter format addressing the coordinator of students' welfare committee. ## Short answer Sports week inaugurated, 18 of 25 events completed with 400 participants. Football quarterfinals, volleyball group matches, table tennis singles done. Rain caused a half-day delay, two minor injuries. Spent Rs 62,000 of Rs 95,000 budget; Rs 8,000 extra requested for water and seating. Closing ceremony on 21 Feb at 3 p.m. ## Answer ```text Sanjay Thapa Secretary, Sports Week Organizing Committee Himalaya Engineering College, Lalitpur 18 February 2027 The Coordinator Students' Welfare Committee Himalaya Engineering College Subject: Progress report of the ongoing Sports Week Dear Sir/Madam, I am writing to report on the progress of the Sports Week, which began on 15 February 2027 and will end on 21 February 2027. ``` #### Work completed (15-17 February) 1. The sports week was inaugurated by the Campus Chief with a march past of 12 teams and a torch run. 2. Football (12 matches played, the quarter-finals completed), volleyball (all group matches completed) and table tennis (singles finished) have been held. 3. 18 of the 25 planned events are finished; about 400 students have participated. 4. Medical first-aid tents and referees were arranged every day, and only two minor injuries were reported. 5. Expenditure so far is Rs. 62,000 out of the budget of Rs. 95,000. #### Problems - Rain on 16 February stopped the volleyball matches for half a day. - The ground needs more water supply and seating. - Some teams arrived late, delaying the schedule. #### Programme for the remaining days 1. Football semi-finals on 19 February and final on 20 February. 2. Athletics, badminton and chess on 19-20 February. 3. Closing ceremony and prize distribution on 21 February at 3 p.m. The programme is generally on schedule. I request you to be present at the closing ceremony and to approve the extra Rs. 8,000 for water and seating. Yours sincerely, Sanjay Thapa Secretary ## Check yourself The answer's key points as multiple-choice questions, with the correct option and why. 1. To whom is the progress report addressed and in what format? A. The Coordinator of the Students' Welfare Committee, as a letter B. Campus Chief, as a memo C. All students, as a notice D. The sports teacher, as an email Answer: A. The question asks for a letter addressed to the coordinator of the Students' Welfare Committee, with salutation and complimentary close. (Key point: Letter format and addressee) 2. How much of the event programme was completed? A. 25 of 18 events B. 18 of the 25 planned events C. All events D. Only football Answer: B. 18 of the 25 planned events were finished, with about 400 students participating. (Key point: Progress details) 3. What is the expenditure status, and what extra is requested? A. Rs. 95,000 spent; nothing requested B. Rs. 8,000 spent; Rs. 62,000 requested C. Rs. 62,000 spent of Rs. 95,000; approval of Rs. 8,000 more for water and seating D. Rs. 62,000 spent; Rs. 95,000 more requested Answer: C. Rs. 62,000 of the Rs. 95,000 budget has been spent and approval of extra Rs. 8,000 is requested for water and seating. (Key point: Finance reporting) 4. Which activity is scheduled for the final day, 21 February? A. Football final B. Football semi-finals C. Chess D. Closing ceremony and prize distribution at 3 p.m. Answer: D. The closing ceremony and prize distribution are planned for 21 February; the football final is on 20 February. 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