---
title: "Project completion report outline for a factory"
subject: "Communication English"
chapter: 8
key: "semester_5/communication_english:project-completion-report-factory"
source: https://www.bctengineer.com/q/semester_5/communication_english/project-completion-report-factory
site: BCT Engineering
---

# Project completion report outline for a factory

Communication English · Chapter 8: Project/Field Report

- Asked in: year not given, 10 marks
- Answer checked by Claude Opus 5.5 (high effort) on 2026-10-14
- Page: https://www.bctengineer.com/q/semester_5/communication_english/project-completion-report-factory
- Whole chapter: https://www.bctengineer.com/md/semester_5/communication_english/chapter-8

## Question

Suppose your project for establishing a factory related to your specific field of engineering is over. Write an outline of the project completion report including the abstract, objectives, cost and recommendations in detail.

## Short answer

The report outline covers abstract, objectives, cost, and recommendations for a computer-assembly factory at Hetauda completed Dec 2026. The factory assembles 20,000 desktops/year, cost Rs. 9.2 crore (3% over budget), with trial production successful. Recommendations include sales network, training, local sourcing, and e-waste management.

## Answer

The project assumed here is the establishment of a computer-assembly and electronics factory ("Himal Electronics Pvt. Ltd.") at Hetauda Industrial District, completed in December 2026.

#### Outline of the Project Completion Report

1. Title page, letter of transmittal, acknowledgements
2. Table of contents and lists of figures and tables
3. **Abstract**
4. Introduction (background, project description)
5. **Objectives**
6. Implementation (design, building, installation, commissioning)
7. **Cost** (budget against actual expenses)
8. Achievements and problems
9. Conclusion
10. **Recommendations**
11. References and appendices

#### Abstract

This report summarises the project to establish a computer-assembly and electronics factory at Hetauda. The project started in December 2024 and ended in December 2026, one month behind the 24-month schedule. The factory has a capacity of 20,000 desktop computers a year, with a 4,500 sq. ft. production hall, a test laboratory and a store. It employs 85 people. Trial production started in November 2026, and the quality tests are positive. The total cost was Rs. 9.2 crore, 3 percent over the budget of Rs. 8.9 crore. The report recommends a staff training plan, marketing and a service network.

#### Objectives

1. To set up an electronics factory that assembles desktop computers in Nepal.
2. To reduce dependence on imported finished computers and keep value in the country.
3. To create at least 80 jobs.
4. To meet the quality standards of the Nepal Bureau of Standards and Metrology.
5. To complete the project within 24 months and within the approved budget.

#### Cost

| Item | Budget (Rs. lakhs) | Actual (Rs. lakhs) |
|---|---|---|
| Land and building | 280 | 292 |
| Machinery and testing equipment | 360 | 372 |
| Installation and electrical works | 80 | 85 |
| Raw materials and initial stock | 100 | 105 |
| Training, licence and administration | 40 | 41 |
| Contingency | 30 | 25 |
| **Total** | **890** | **920** |

The extra cost is mainly due to the rise in the price of construction steel and the change in the exchange rate for imported machinery.

#### Recommendations

1. Make a plan for sales and after-sales service centres in all provinces.
2. Train employees regularly, with a focus on quality control and safety.
3. Buy local parts where possible, in order to reduce costs.
4. Start a warranty and customer feedback system.
5. Manage electronic waste and take back old computers for recycling.
6. Plan the second phase, for laptop production, within two years.

## Check yourself

The answer's key points as multiple-choice questions, with the correct option and why.

1. Where do Abstract, Objectives, Cost and Recommendations appear in the outline?
   A. Abstract after table of contents; objectives after introduction; cost after implementation; recommendations after conclusion
   B. All on the title page
   C. At the end only
   D. Recommendations before abstract
   Answer: A. The outline orders front matter, abstract, introduction, objectives, implementation, cost, achievements, conclusion, recommendations and appendices. (Key point: Outline structure)

2. The budget was Rs. 890 lakhs and actual cost Rs. 920 lakhs. What is the overrun?
   A. Rs. 30 lakhs, about 30 percent
   B. Rs. 30 lakhs, about 3 percent
   C. Rs. 90 lakhs, about 10 percent
   D. No overrun
   Answer: B. 920 - 890 = 30 lakhs, and 30/890 is about 3.4 percent. (Key point: Cost analysis)

3. What is the main reason given for the extra cost?
   A. Excess staff
   B. Fire
   C. Rise in the price of steel and the exchange rate of imported machinery
   D. Land dispute
   Answer: C. The cost section attributes the overrun to steel prices and the exchange rate for imported machinery. (Key point: Reason for overrun)

4. Which objective is measurable?
   A. To do well
   B. To be good
   C. To help people somehow
   D. To create at least 80 jobs
   Answer: D. Good objectives are specific and measurable, such as at least 80 jobs or completion within 24 months and the approved budget. (Key point: SMART objectives)

## Related in Communication English

- [Report on micro hydro project (abstract to findings)](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Areport-micro-hydro-project-manager) — Communication English, chapter 8
- [Final project report: title page, abstract, recommendation](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Afinal-report-title-abstract-recommendation) — Communication English, chapter 8
- [Proposal to start a company: title, abstract, objectives](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Aproposal-company-big-organization) — Communication English, chapter 6
- [Report on frequent strikes at factory](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Areport-strikes-dynamics-tools) — Communication English, chapter 9
- [First quarterly progress report of a project](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Aquarterly-progress-report-five-year-project) — Communication English, chapter 7
- [Proposal for a paper factory](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Aproposal-paper-factory-nepal) — Communication English, chapter 6

## Related in other subjects

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- [Components of detail estimate report (road)](https://www.bctengineer.com/question.md?key=semester_7%2Festimating_and_costing%3Adetail-estimate-report-road) — Estimating and Costing, chapter 5
- [Bill of quantities and abstract of cost](https://www.bctengineer.com/question.md?key=semester_7%2Festimating_and_costing%3Aboq-abstract-of-cost) — Estimating and Costing, chapter 2, asked 2×
- [Components of complete estimate; abstract cost](https://www.bctengineer.com/question.md?key=semester_7%2Festimating_and_costing%3Acomponents-complete-estimate-abstract) — Estimating and Costing, chapter 2