--- title: "Proposal for computer lab: background, technical, cost" subject: "Communication English" chapter: 6 key: "semester_5/communication_english:proposal-computer-lab-background-outline" source: https://www.bctengineer.com/q/semester_5/communication_english/proposal-computer-lab-background-outline site: BCT Engineering --- # Proposal for computer lab: background, technical, cost Communication English · Chapter 6: Writing Proposal - Asked in: 2070 Ashad, 10 marks - Video: [Project Proposal Writing: How to Write A Winning Project Proposal](https://www.youtube.com/watch?v=jsGBuu88WE0) — ProjectManager - Answer checked by Claude Opus 5.5 (high effort) on 2026-10-14 - Page: https://www.bctengineer.com/q/semester_5/communication_english/proposal-computer-lab-background-outline - Whole chapter: https://www.bctengineer.com/md/semester_5/communication_english/chapter-6 ## Question Imagine that you are requested to submit a proposal for establishing a sophisticated computer lab in one of the technical companies. Write the background, technical section, cost estimate and title page of the proposal that you are going to submit. Also give an outline of the remaining parts. ## Short answer Title page: proposal for a computer lab at Techno Solutions. Background: 60 employees, old computers delay projects. Technical: 40 i7 workstations, servers, gigabit network, UPS, software; 11-week implementation. Cost: Rs. 70,87,500. Remaining outline: transmittal letter, TOC, abstract, introduction, management, schedule, conclusion, references, appendices. ## Answer #### Title page ```text PROPOSAL ESTABLISHMENT OF A SOPHISTICATED COMPUTER LAB AT TECHNO SOLUTIONS PVT. LTD. Submitted to: The Managing Director Techno Solutions Pvt. Ltd., Kathmandu Submitted by: Er. Nabin Shrestha IT Consultant Digital Systems Consultancy, Lalitpur 10 November 2026 ``` #### Background Techno Solutions Pvt. Ltd. is a medium-sized technical company with 60 employees working in software development and network services. It currently has only ten old computers, shared among teams, and a slow network. Projects are delayed, and employees cannot test their work on modern systems. The company has also decided to train new graduates in-house. A sophisticated computer lab will remove these problems, raise the quality of work and help the company to win larger contracts. #### Technical section The lab will serve 40 users for software development, testing and training. 1. **Hardware.** Forty workstations (Intel Core i7, 16 GB RAM, 512 GB SSD, 24-inch monitor) and two rack servers for file sharing, version control and test environments. 2. **Network.** Gigabit LAN using Cat-6 cable and 24-port managed switches, a firewall, and a 200 Mbps fibre internet connection with a backup line. Wi-Fi access points will cover the lab. 3. **Power and cooling.** A 10 kVA online UPS and an inverter for at least 2 hours of backup, with two air-conditioners to protect the equipment. 4. **Software.** Licensed operating system, office tools, IDEs, database software and antivirus. Open source tools will be used wherever suitable. 5. **Security.** Role-based user accounts, daily backups, CCTV and biometric entry. 6. **Implementation.** (a) Site survey and design - 2 weeks; (b) purchase - 4 weeks; (c) cabling and installation - 3 weeks; (d) testing and staff training - 2 weeks. The lab will be ready in about 11 weeks. #### Cost estimate | S.N. | Item | Amount (Rs.) | |---|---|---| | 1 | Server (rack type) with 3-year warranty, 2 units | 7,00,000 | | 2 | Workstations (i7, 16 GB RAM, SSD), 40 units | 36,00,000 | | 3 | Network switches, cabling and Wi-Fi access points | 6,50,000 | | 4 | UPS, 10 kVA, and inverter | 4,50,000 | | 5 | Projector, whiteboard and furniture | 5,00,000 | | 6 | Licensed software (OS, office, development tools) | 3,50,000 | | 7 | Installation, training and air-conditioning | 5,00,000 | | | **Sub-total** | **67,50,000** | | | Contingency (5%) | 3,37,500 | | | **Grand total** | **70,87,500** | #### Outline of the remaining parts 1. Letter of transmittal 2. Table of contents and list of tables 3. Abstract 4. Introduction: statement of the problem, objectives, rationale, scope and limitations 5. Management section: project team, responsibilities, supervision and quality control 6. Work schedule (Gantt chart) 7. Conclusion 8. References 9. Appendices: equipment specifications and quotations ## Check yourself The answer's key points as multiple-choice questions, with the correct option and why. 1. What is the purpose of the background section in this proposal? A. To list the prices of equipment B. To explain the company's current situation and problems (ten old computers, slow network) and why a lab is needed C. To thank the reader D. To list the references Answer: B. Background sets out the present problems and need that justify the lab. (Key point: Background) 2. Which set belongs to the technical section? A. Hardware, network, power and cooling, software, security, implementation B. Letter of transmittal, abstract, references C. Only the grand total and contingency D. Only the title and date Answer: A. The technical section describes what will be installed and how, including implementation time. (Key point: Technical section contents) 3. In the cost estimate, how is the grand total of Rs. 70,87,500 obtained? A. Sub-total multiplied by 10 percent B. Only the workstation cost plus the server cost C. Sub-total minus 5 percent contingency D. Sub-total Rs. 67,50,000 plus 5 percent contingency of Rs. 3,37,500 Answer: D. 5 percent of 67,50,000 is 3,37,500; adding it gives 70,87,500. (Key point: Cost estimate calculation) 4. Why does the technical section include a 10 kVA online UPS with an inverter and air-conditioners? A. To make the lab look modern B. To reduce the internet speed C. To replace the servers D. To give at least 2 hours of backup and protect equipment from power failure and heat Answer: D. Power and cooling protect equipment and keep the lab running during outages. (Key point: Power backup) ## Close variants set in other exams - [Proposal for computer lab: title, technical, cost](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Aproposal-computer-lab-parts) — Communication English, chapter 6, asked 2×