--- title: "Second quarterly progress report in memo format" subject: "Communication English" chapter: 7 key: "semester_5/communication_english:quarterly-progress-report-housing-memo" source: https://www.bctengineer.com/q/semester_5/communication_english/quarterly-progress-report-housing-memo site: BCT Engineering --- # Second quarterly progress report in memo format Communication English · Chapter 7: Informal Reports - Asked in: 2072 Chaitra, 6 marks - Answer checked by Claude Opus 5.5 (high effort) on 2026-10-14 - Page: https://www.bctengineer.com/q/semester_5/communication_english/quarterly-progress-report-housing-memo - Whole chapter: https://www.bctengineer.com/md/semester_5/communication_english/chapter-7 ## Question As a chief contractor of an affordable, earthquake resistant housing project, write the second quarterly progress report in memo format, invent necessary details. ## Short answer Second quarter: 58 more houses completed (total 70, 35% progress), foundations of 60 more laid. Used stone masonry with cement mortar and reinforced concrete bands. Monsoon rain and material shortages caused delays. Planned: complete 60 more houses, conduct quality tests. Progress 35% against 40% plan. ## Answer ```text MEMORANDUM To : Director General, Department of Urban Development and Building Construction, Kathmandu From : Er. Dinesh Thapa, Chief Contractor, Safe Homes Construction Pvt. Ltd. Date : 4 July 2027 Subject : Second quarterly progress report on the Affordable Earthquake-resistant Housing Project (April- June 2027) ``` #### Introduction This project involves building 200 low-cost earthquake-resistant houses in Sindhupalchok in 18 months, beginning in January 2027. The first quarter ended with 12 houses finished. This memo reports on the second quarter. #### Work completed 1. 58 more houses were completed, making 70 in total (35 percent). 2. The foundations of 60 other houses were completed, and the walls of 25 houses reached lintel level. 3. The houses are being built of stone masonry in cement mortar with reinforced concrete bands, as per the building code. 4. 90 local masons were trained in earthquake-resistant techniques. 5. Beneficiary families supplied labour, which saved costs. 6. Rs. 3.1 crore was spent this quarter, and Rs. 5.4 crore in total. #### Problems faced - Heavy monsoon rain since June has slowed the work. - There is a shortage of cement and steel rods because of road blockages. - Some families asked to change the design after approval. #### Work planned for the next period 1. Complete 60 more houses by September. 2. Store materials before the peak of the monsoon. 3. Have the engineer carry out a quality test on 10 houses. 4. Prepare for the handover ceremony of the completed houses. #### Conclusion The project is 35 percent complete against the plan of 40 percent. The quality is as per the specification. If the roads open soon, we can catch up in the next quarter. ## Check yourself The answer's key points as multiple-choice questions, with the correct option and why. 1. Which header is correct for the memo format? A. To, From, Date, Subject B. Dear Sir, Yours faithfully C. Title, Abstract, Keywords D. Sender's address, receiver's address, salutation Answer: A. A memo has a heading MEMORANDUM and the fields To, From, Date and Subject, with no salutation or complimentary close. (Key point: Memo format) 2. What is the overall status reported in the conclusion? A. 40 percent complete against the plan of 35 percent B. 35 percent complete against the plan of 40 percent C. Fully complete D. 70 percent complete against the plan of 35 percent Answer: B. 70 of 200 houses is 35 percent, which is behind the planned 40 percent. (Key point: Progress against plan) 3. The first quarter finished 12 houses and 58 more were completed in the second. What is the total and why is it 35 percent? A. 58 houses, which is 29 percent B. 70 houses, which is 70 percent of 100 C. 70 houses, which is 35 percent of 200 D. 46 houses, which is 23 percent Answer: C. 12 + 58 = 70 houses, and 70/200 = 35 percent. (Key point: Calculating progress) 4. Which set lists the problems faced in this quarter? A. Lack of masons, no funds, and land disputes B. Earthquake damage, shortage of water, and strikes C. Poor quality of work, delay in design and no labour D. Monsoon rain, shortage of cement and rods due to road blockage, and design changes by some families Answer: D. The problems were heavy rain, material shortage caused by blocked roads, and families changing the approved design. 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