---
title: "Standard forms and evaluation criteria"
subject: "ICT Project Management"
chapter: 13
key: "semester_7/ict_project_management:standard-forms-evaluation-criteria"
source: https://www.bctengineer.com/q/semester_7/ict_project_management/standard-forms-evaluation-criteria
site: BCT Engineering
---

# Standard forms and evaluation criteria

ICT Project Management · Chapter 13: Project Procurement Management

- Asked in: year not given
- Answer checked by Claude Opus 5.5 (high effort) on 2026-10-14
- Page: https://www.bctengineer.com/q/semester_7/ict_project_management/standard-forms-evaluation-criteria
- Whole chapter: https://www.bctengineer.com/md/semester_7/ict_project_management/chapter-13

## Question

Explain role of standard forms and evaluation criteria in plan contracting process.

## Short answer

Standard forms save time, ensure consistency, and reduce legal risk. Evaluation criteria ensure fair, transparent selection of the best-value seller through weighted scoring, guiding bidders and providing an auditable basis for decisions.

## Answer

In **Plan Procurement Management** (plan contracting), the buyer prepares the documents and criteria used to invite and judge seller responses.

#### Role of standard forms
Standard forms are pre-prepared templates used for procurement documents and contracts, such as standard contracts, descriptions of procurement items, bid document templates, RFP/RFQ/IFB, SOW templates and non-disclosure agreements.
- **Save time** and effort: no need to start from scratch.
- **Ensure consistency** and completeness across procurements, with all legal terms included.
- **Reduce errors and legal risk**, since forms are reviewed by legal and procurement experts.
- **Make comparison easy**: all bidders respond in the same format.
- **Meet regulations**: public bodies must use standard bidding documents (e.g. under the Public Procurement Act of Nepal).
- Provide a base for clear communication of requirements, terms and instructions to sellers.

#### Role of evaluation criteria
Evaluation (source selection) criteria are the standards by which proposals are rated and compared. They may be objective or subjective, and are published in the procurement documents.
Common criteria:
- Understanding of need (SOW) and technical approach.
- Price/total life-cycle cost.
- Management approach and schedule.
- Past performance and references.
- Technical capability, staff skills, financial stability.
- Warranty and support, intellectual property rights.
- Business size and legal eligibility.

Role:
- **Ensure fair, transparent selection** and reduce bias or favouritism.
- **Help select the best-value seller**, not just the lowest price.
- **Guide bidders** on what is important.
- **Provide a basis for defending the decision** (audit).
- **Allow weighted scoring**.

| Criterion | Weight | Seller A | Seller B |
|---|---|---|---|
| Technical | 40% | 8 | 7 |
| Price | 30% | 6 | 9 |
| Experience | 20% | 9 | 6 |
| Support | 10% | 7 | 6 |
| Weighted score | | 7.5 | 7.3 |

Weighted score for A: 0.4×8 + 0.3×6 + 0.2×9 + 0.1×7 = 3.2 + 1.8 + 1.8 + 0.7 = 7.5.
Weighted score for B: 0.4×7 + 0.3×9 + 0.2×6 + 0.1×6 = 2.8 + 2.7 + 1.2 + 0.6 = 7.3.
So A is slightly preferred, even though B offers the better price.

## Check yourself

The answer's key points as multiple-choice questions, with the correct option and why.

1. Why are standard forms used in plan contracting?
   A. They ensure consistency and reduce errors and legal risk
   B. They set the seller's price
   C. They replace evaluation criteria
   D. They select the winner
   Answer: A. Standard forms save time, ensure complete legal terms, and make bid comparison easy. (Key point: Role of standard forms)

2. What does using evaluation criteria help the buyer achieve?
   A. Always choosing the lowest price
   B. Choosing the best-value seller fairly and transparently
   C. Avoiding any documentation
   D. Skipping the advertising
   Answer: B. Criteria reduce bias and help select best value, not just the lowest price. (Key point: Best value)

3. With weights Technical 40%, Price 30%, Experience 20%, Support 10%, Seller A scores 8, 6, 9, 7. What is A's weighted score?
   A. 7.0
   B. 7.3
   C. 7.5
   D. 7.8
   Answer: C. 0.4x8 + 0.3x6 + 0.2x9 + 0.1x7 = 3.2 + 1.8 + 1.8 + 0.7 = 7.5. (Key point: Weighted score)

4. Where are evaluation criteria stated for bidders?
   A. Kept secret from bidders
   B. Published in the procurement documents
   C. Only in the final contract
   D. Given after bids open
   Answer: B. Criteria are published in procurement documents so bidders know what matters. (Key point: Published criteria)

## Related in ICT Project Management

- [Role of EEF and OPA](https://www.bctengineer.com/question.md?key=semester_7%2Fict_project_management%3Aeef-opa-procurement) — ICT Project Management, chapter 13

## Related in other subjects

- [NTA's role and ITU numbering plan](https://www.bctengineer.com/question.md?key=semester_8%2Ftelecommunications%3Anta-role-itu-numbering) — Telecommunications, chapter 7
- [Process of developing IS security plan](https://www.bctengineer.com/question.md?key=semester_8%2Finformation_system%3Ais-security-plan) — Information System, chapter 2
- [Plan, importance, systematic planning process](https://www.bctengineer.com/question.md?key=semester_7%2Fproject_engineering%3Aplan-importance-planning-process) — Project Engineering, chapter 3
- [Structural evaluation methods; overlay from deflection](https://www.bctengineer.com/question.md?key=semester_7%2Ftransportation_engineering_ii%3Astructural-evaluation-deflection-overlay-1-5) — Transportation Engineering II, chapter 4