--- title: "Project management and its functions" subject: "Project Engineering" chapter: 1 key: "semester_7/project_engineering:project-management-and-functions" source: https://www.bctengineer.com/q/semester_7/project_engineering/project-management-and-functions site: BCT Engineering --- # Project management and its functions Project Engineering · Chapter 1: Introduction of Project and Project Management - Asked in: 2078 Bhadra, 3 marks - Video: [What is Project Management? | Explained in 10 Minutes](https://www.youtube.com/watch?v=bw-NvGvLHtM) — Max Mao - Answer checked by Claude Opus 5.5 (high effort) on 2026-10-14 - Page: https://www.bctengineer.com/q/semester_7/project_engineering/project-management-and-functions - Whole chapter: https://www.bctengineer.com/md/semester_7/project_engineering/chapter-1 ## Question Write a short note on project management and its functions. ## Short answer Project management is the application of knowledge, skills, tools and techniques to meet project objectives within time, cost and quality. Functions include planning, organizing, staffing, directing, coordinating, controlling, risk and quality management, and closing. ## Answer **Project management** is the application of knowledge, skills, tools and techniques to project activities so that the objectives are met within time, cost and quality. A project manager leads the temporary team and coordinates all resources. #### Functions of project management 1. **Planning:** setting objectives, scope, WBS, schedule, budget. 2. **Organising:** forming the team, assigning roles and authority, allocating resources. 3. **Staffing:** selecting and training people. 4. **Directing / leading:** motivating, guiding and communicating with the team. 5. **Coordinating:** linking the work of different groups and contractors. 6. **Controlling:** monitoring progress, comparing with plan, taking corrective action. 7. **Risk and quality management.** 8. **Closing:** handover and review. Effect: good management gives smooth running through clear responsibility, early detection of delay and cost overrun, better use of resources, fewer conflicts and higher chance of finishing on time and within budget. ## Check yourself The answer's key points as multiple-choice questions, with the correct option and why. 1. What is project management? A. Only design B. Only accounting C. Applying knowledge, skills, tools and techniques so objectives are met within time, cost and quality D. Only hiring staff Answer: C. It aims to meet objectives within time, cost and quality. (Key point: Definition) 2. What does the controlling function do? A. Forms the team B. Trains staff C. Sets objectives D. Monitors progress, compares with plan and takes corrective action Answer: D. Controlling compares actual with plan and corrects. (Key point: Controlling) 3. Which activity belongs to planning? A. Motivating the team B. Handover C. Setting objectives, scope, WBS, schedule and budget D. Selecting and training people Answer: C. Planning sets objectives, WBS, schedule and budget. (Key point: Planning) 4. What does coordinating do? A. Links the work of different groups and contractors B. Selects staff C. Sets the budget D. Closes the project Answer: A. Coordinating links groups and contractors. (Key point: Coordinating) 5. Which is an effect of good project management? A. More conflicts B. Early detection of delay and cost overrun and better use of resources C. Unclear responsibility D. Higher cost overruns Answer: B. Good management gives clear responsibility, early detection and better resource use. (Key point: Benefit) ## Related in Project Engineering - [Types of projects; effect of project management](https://www.bctengineer.com/question.md?key=semester_7%2Fproject_engineering%3Aproject-types-effect-of-management) — Project Engineering, chapter 1 - [Project vs traditional management; external environment](https://www.bctengineer.com/question.md?key=semester_7%2Fproject_engineering%3Aproject-vs-traditional-mgmt-external-env) — Project Engineering, chapter 1 - [Risk management and its steps](https://www.bctengineer.com/question.md?key=semester_7%2Fproject_engineering%3Arisk-management-define-steps) — Project Engineering, chapter 5, asked 2× - [Marketing, management, environmental appraisal](https://www.bctengineer.com/question.md?key=semester_7%2Fproject_engineering%3Aappraisal-marketing-management-environmental) — Project Engineering, chapter 2 - [Procurement management processes in construction](https://www.bctengineer.com/question.md?key=semester_7%2Fproject_engineering%3Aproject-procurement-management-processes) — Project Engineering, chapter 4 - [Risk, sources of risk, risk management steps](https://www.bctengineer.com/question.md?key=semester_7%2Fproject_engineering%3Arisk-define-sources-steps) — Project Engineering, chapter 5 ## Related in other subjects - [Define management; functions of management](https://www.bctengineer.com/question.md?key=semester_7%2Forganization_and_management%3Amanagement-functions) — Organization and Management, chapter 2, asked 3× - [Personnel management and its functions](https://www.bctengineer.com/question.md?key=semester_7%2Forganization_and_management%3Apersonnel-mgmt-functions) — Organization and Management, chapter 7, asked 3× - [Spectrum management and regulatory functions](https://www.bctengineer.com/question.md?key=semester_7%2Fwireless_communication%3Aspectrum-management-regulatory) — Wireless Communication, chapter 1, asked 2× - [Importance and functions of management](https://www.bctengineer.com/question.md?key=semester_7%2Forganization_and_management%3Amanagement-importance-functions) — Organization and Management, chapter 2