--- title: "Procedure for developing a project proposal" subject: "Project Engineering" chapter: 2 key: "semester_7/project_engineering:proposal-procedure-develop" source: https://www.bctengineer.com/q/semester_7/project_engineering/proposal-procedure-develop site: BCT Engineering --- # Procedure for developing a project proposal Project Engineering · Chapter 2: Project Appraisal and Project Formulation - Asked in: 2079 Bhadra, 2+6 marks; 2071 Chaitra, 2+6 marks; 2075 Chaitra, 6 marks; 2079 Baisakh, 5 marks (asked 4 times) - Video: [Project Proposal Writing: How to Write A Winning Project Proposal](https://www.youtube.com/watch?v=jsGBuu88WE0) — ProjectManager - Answer checked by Claude Opus 5.5 (high effort) on 2026-10-14 - Page: https://www.bctengineer.com/q/semester_7/project_engineering/proposal-procedure-develop - Whole chapter: https://www.bctengineer.com/md/semester_7/project_engineering/chapter-2 ## Question Define project proposal. Explain the step by step procedure for developing a project proposal. ## Short answer A project proposal is a document describing the idea, objectives, plan, cost and benefits to secure approval/funding. Steps: identify need and collect data, define objectives and scope, generate and select alternatives, prepare technical methodology and work plan, estimate resources and cost, analyze feasibility and risk, draft, review, submit, negotiate. ## Answer A **project proposal** is a written document that presents the idea, objectives, plan, cost and expected benefits of a proposed project to convince the client, funder or approving authority to accept and finance it. #### Procedure for developing a project proposal 1. **Identify the need or problem** and the client's requirement (read the terms of reference). 2. **Collect data and study the site**, background, existing studies and standards. 3. **Define objectives and scope** clearly. 4. **Generate and compare alternatives**; select the best technical option. 5. **Prepare the technical part:** methodology, design approach, work plan, schedule, team and equipment. 6. **Estimate resources and cost:** quantities, rates, manpower, overhead and profit; prepare the financial part. 7. **Analyse feasibility and risk:** economic and financial indicators, environmental and social aspects. 8. **Write the draft proposal** in the required format. 9. **Review internally**, check for completeness and errors, obtain approvals. 10. **Submit** before the deadline with the required security and forms; present or clarify if asked. 11. **Negotiate and revise** after evaluation. ## Check yourself The answer's key points as multiple-choice questions, with the correct option and why. 1. What is a project proposal? A. A site diary B. A written document presenting the idea, objectives, plan, cost and benefits to convince a client or funder C. A contract signed after completion D. A final bill Answer: B. It is meant to convince the approving authority to accept and finance the project. (Key point: Definition) 2. What is the first step in developing a proposal? A. Identify the need or problem and the client's requirement (terms of reference) B. Estimate cost C. Submit the proposal D. Negotiate Answer: A. Start with need and the ToR. (Key point: First step) 3. What is done after objectives and scope are defined? A. Submit immediately B. Pay bid security C. Generate and compare alternatives, select best technical option D. Hand over Answer: C. Alternatives are compared to select the best option. (Key point: Alternatives) 4. What should be done before submission? A. Review internally for completeness and errors and obtain approvals B. Skip review C. Only translate D. Wait for negotiation Answer: A. Internal review and approval come before submission. (Key point: Review before submission) 5. When does negotiate and revise happen? A. During drafting B. Before data collection C. After evaluation of the submitted proposal D. Before the need is identified Answer: C. It is the final step after evaluation. (Key point: Negotiation) ## Related in Project Engineering - [Appraisal contents; procedure for good proposal](https://www.bctengineer.com/question.md?key=semester_7%2Fproject_engineering%3Aappraisal-content-proposal-procedure) — Project Engineering, chapter 2 - [Formulation and appraisal; proposal procedure](https://www.bctengineer.com/question.md?key=semester_7%2Fproject_engineering%3Aformulation-appraisal-define-procedure) — Project Engineering, chapter 2 - [Formulation, appraisal, proposal procedure, CBA drawbacks](https://www.bctengineer.com/question.md?key=semester_7%2Fproject_engineering%3Aformulation-appraisal-cba-drawbacks) — Project Engineering, chapter 2 - [Contents of a good project proposal](https://www.bctengineer.com/question.md?key=semester_7%2Fproject_engineering%3Aproposal-contents-components) — Project Engineering, chapter 2, asked 3× - [Proposal; feasibility study of a road project](https://www.bctengineer.com/question.md?key=semester_7%2Fproject_engineering%3Aproposal-questions-feasibility-road) — Project Engineering, chapter 2 - [Project proposal; cost benefit analysis for road](https://www.bctengineer.com/question.md?key=semester_7%2Fproject_engineering%3Aproposal-cba-road-project) — Project Engineering, chapter 2 ## Related in other subjects - [Proposal: auditorium or student project club](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Aproposal-auditorium-or-project-club) — Communication English, chapter 6 - [Proposal for an engineering college](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Aproposal-engineering-college-kathmandu) — Communication English, chapter 6 - [Proposal for an earthquake deaths study](https://www.bctengineer.com/question.md?key=semester_5%2Fcommunication_english%3Aproposal-earthquake-study) — Communication English, chapter 6 - [DAD curve procedure and isohyetal area data](https://www.bctengineer.com/question.md?key=semester_5%2Fengineering_hydrology%3Adad-curve-procedure-isohyetal) — Engineering Hydrology, chapter 2