---
title: "Activities before inviting tender"
subject: "Construction Management"
chapter: 5
key: "semester_8/construction_management:pre-tender-activities"
source: https://www.bctengineer.com/q/semester_8/construction_management/pre-tender-activities
site: BCT Engineering
---

# Activities before inviting tender

Construction Management · Chapter 5: Contract Management

- Asked in: 2075 Bhadra, 3 marks; 2073 Bhadra, 4 marks (asked 2 times)
- Video: [Project Management - Procurement and tendering Part 1](https://www.youtube.com/watch?v=385_iYOa9mo) — Cam Cook
- Answer checked by Claude Opus 5.5 (high effort) on 2026-10-14
- Page: https://www.bctengineer.com/q/semester_8/construction_management/pre-tender-activities
- Whole chapter: https://www.bctengineer.com/md/semester_8/construction_management/chapter-5

## Question

Write down the activities to be carried out before inviting tender (preparation before tendering).

## Short answer

Before inviting tenders, the client completes feasibility, approvals, land acquisition, surveys, design, cost estimate and BOQ, and work programme. Then procurement method and contract type are selected, tender documents prepared, evaluation committee formed, and tender notice published with site visit and pre-bid meeting arranged.

## Answer

Before inviting tenders, the client prepares carefully:

1. **Need and feasibility study:** define the project objectives, technical, economic, environmental and financial feasibility.
2. **Approval and budget:** obtain the administrative and financial approval and the budget allocation.
3. **Land and clearance:** land acquisition, right of way, and permits (EIA/IEE, building permit, utility shifting).
4. **Survey and investigation:** topographic survey, soil investigation, hydrology.
5. **Design and drawings:** preliminary and detailed design, with drawings and specifications.
6. **Cost estimate and BOQ:** quantities, rate analysis, engineer's estimate.
7. **Work programme:** schedule of the project and the contract period.
8. **Select the procurement method and the type of contract;** packaging of the works.
9. **Prepare tender documents:** invitation, instruction to bidders, conditions of contract, specifications, drawings, BOQ, forms, and the amount of the bid security.
10. **Pre-qualification** (where needed); set the qualification criteria and the evaluation method.
11. **Form the committees** (bid evaluation committee) and get approval of the documents.
12. **Prepare and publish the tender notice;** arrange the site visit and the pre-bid meeting.

## Check yourself

The answer's key points as multiple-choice questions, with the correct option and why.

1. Which activity comes first in preparation before tendering?
   A. Publishing the tender notice
   B. Evaluating the bids
   C. Site visit with bidders
   D. Need identification and feasibility study
   Answer: D. Feasibility and approvals precede design, estimate, documents and notice. (Key point: Early stage)

2. What is prepared from quantities and rate analysis before tendering?
   A. The BOQ and engineer's estimate
   B. The performance security
   C. The letter of acceptance
   D. The bid evaluation report
   Answer: A. Design leads to quantities, rate analysis, BOQ and the engineer's estimate. (Key point: Cost estimate)

3. Which is part of land and clearance work before tender?
   A. Signing the contract agreement
   B. Land acquisition, right of way, EIA/IEE and permits, utility shifting
   C. Receiving sealed bids
   D. Releasing retention money
   Answer: B. Clearances must be in place so the contractor can start without delay. (Key point: Land and clearance)

4. Which items are in the tender documents prepared by the client?
   A. Only the drawings
   B. Contractor's completed rate analysis
   C. Invitation, instructions to bidders, conditions, specifications, drawings, BOQ, forms and bid security amount
   D. Contractor's performance bond
   Answer: C. The tender documents are prepared and approved before the notice is published. (Key point: Documents)

## Related in Construction Management

- [Site preparation components and facility arrangement](https://www.bctengineer.com/question.md?key=semester_8%2Fconstruction_management%3Asite-preparation-facilities-urban) — Construction Management, chapter 6
- [Components of site preparation](https://www.bctengineer.com/question.md?key=semester_8%2Fconstruction_management%3Asite-preparation-components) — Construction Management, chapter 6
- [Client planning in implementation stage](https://www.bctengineer.com/question.md?key=semester_8%2Fconstruction_management%3Aclient-implementation-planning) — Construction Management, chapter 2

## Related in other subjects

- [Bidding preparation, ambiguity, percentage contract](https://www.bctengineer.com/question.md?key=semester_8%2Fengineering_professional_practice%3Abidding-notice-percentage-contract) — Engineering Professional Practice, chapter 4
- [Project life cycle phases and activities](https://www.bctengineer.com/question.md?key=semester_7%2Fproject_engineering%3Alife-cycle-phases-activities) — Project Engineering, chapter 1, asked 5×
- [Project attributes; implementation phase activities](https://www.bctengineer.com/question.md?key=semester_7%2Fproject_engineering%3Aproject-attributes-implementation-activities) — Project Engineering, chapter 1
- [Is a specified job a project? Implementation activities](https://www.bctengineer.com/question.md?key=semester_7%2Fproject_engineering%3Ais-job-a-project-implementation) — Project Engineering, chapter 1