--- title: "Short note: HR information system" subject: "Information System" chapter: 6 key: "semester_8/information_system:short-note-hris" source: https://www.bctengineer.com/q/semester_8/information_system/short-note-hris site: BCT Engineering --- # Short note: HR information system Information System · Chapter 6: Implementations of Information Systems - Asked in: 2069 Bhadra (old course), 4 marks - Video: [HRIS, Human resource information system, HR information systems and data sources, HR Analytics](https://www.youtube.com/watch?v=8OfGpFv2v4U) — DWIVEDI GUIDANCE - Answer checked by Claude Opus 5.5 (high effort) on 2026-10-14 - Page: https://www.bctengineer.com/q/semester_8/information_system/short-note-hris - Whole chapter: https://www.bctengineer.com/md/semester_8/information_system/chapter-6 ## Question Write a short note on Human Resource Information System. ## Short answer An HRIS manages employee data and HR activities like recruitment, payroll, attendance, training, and performance appraisal. It supports operational, tactical, and strategic decisions, saving time, reducing errors, and ensuring legal compliance. ## Answer A **Human Resource Information System (HRIS)** is an information system that collects, stores, processes and reports data about an organisation's employees and HR activities. It combines HR management with information technology to support HR decisions and administration. #### Main functions - **Employee records:** personal data, qualifications, job history. - **Recruitment and selection:** vacancies, applications, interviews and appointment. - **Payroll and benefits:** salary, tax, provident fund, allowance, leave. - **Attendance and leave management.** - **Training and development:** skills records and training plans. - **Performance appraisal.** - **Career and succession planning.** - **Compliance and reporting:** labour law reports and government returns. - **Employee self-service:** staff view payslips and apply for leave online. #### Components Database of employee data, application software for each HR module, hardware/network, procedures, and people (HR staff and employees). #### Levels of use - Operational (payroll, attendance), tactical (staffing and budget) and strategic (workforce planning). #### Benefits Saves time and cost, reduces errors, gives quick access to accurate data, supports better decisions, improves employee service and ensures legal compliance. #### Example A bank uses an HRIS to manage thousands of staff, run payroll, track transfers and prepare training plans. ## Check yourself The answer's key points as multiple-choice questions, with the correct option and why. 1. What is an HRIS? A. A system that only manages company bank accounts B. An information system that collects, stores, processes and reports data about employees and HR activities C. A hardware device for employee attendance only D. A system that designs the company network Answer: B. An HRIS combines HR management with IT to support HR administration and decisions. (Key point: Definition) 2. Which of these is a main function of an HRIS? A. Payroll, leave and attendance management B. Manufacturing scheduling of machines C. Customer order delivery routing D. Stock market trading Answer: A. Payroll, attendance and leave are core HR functions handled by an HRIS. (Key point: Functions) 3. Workforce planning is which level of HRIS use? A. Operational B. Tactical C. Transactional D. Strategic Answer: D. Payroll and attendance are operational, staffing and budget tactical, workforce planning strategic. (Key point: Levels of use) 4. Which is a benefit of an HRIS? A. It removes the need for any employees B. It guarantees higher salaries C. Reduced errors and quick access to accurate data with legal compliance D. It replaces all managers' decisions Answer: C. HRIS saves time and cost, reduces errors and supports compliance and decisions. (Key point: Benefits) ## Related in Information System - [Strategic information system and benefits](https://www.bctengineer.com/question.md?key=semester_8%2Finformation_system%3Astrategic-is-benefits) — Information System, chapter 1, asked 2× - [Geographic Information System](https://www.bctengineer.com/question.md?key=semester_8%2Finformation_system%3Agis-characteristics-uses) — Information System, chapter 1 - [Information audit and its benefits](https://www.bctengineer.com/question.md?key=semester_8%2Finformation_system%3Ainformation-audit-benefits) — Information System, chapter 2 - [MIS vs DSS information and processing](https://www.bctengineer.com/question.md?key=semester_8%2Finformation_system%3Amis-vs-dss-information-processing) — Information System, chapter 4 - [Information retrieval in cloud](https://www.bctengineer.com/question.md?key=semester_8%2Finformation_system%3Air-importance-in-cloud) — Information System, chapter 7 - [Enterprise management system and benefits](https://www.bctengineer.com/question.md?key=semester_8%2Finformation_system%3Aems-with-example-benefits) — Information System, chapter 3 ## Related in other subjects - [Organizational, operational and human resource plan](https://www.bctengineer.com/question.md?key=semester_7%2Fentrepreneurship_development%3Aorganizational-hr-plan) — Entrepreneurship Development, chapter 5 - [Human-vehicle-environment system; driver characteristics](https://www.bctengineer.com/question.md?key=semester_7%2Ftransportation_engineering_ii%3Ahve-system-driver-physical-characteristics) — Transportation Engineering II, chapter 1 - [Restaurant information system requirements](https://www.bctengineer.com/question.md?key=semester_5%2Fsoftware_engineering%3Arestaurant-requirements) — Software Engineering, chapter 1 - [Project management information system](https://www.bctengineer.com/question.md?key=semester_7%2Fict_project_management%3Apmis) — ICT Project Management, chapter 7