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Short note: Tendering process

Short answer

Tendering selects a contractor through competitive offers. Stages include preparation, notice, issue of documents, site visit, submission, public opening, evaluation, approval, award, and contract signing. Types are open, selective, negotiated, and single-source; open tendering gives maximum competition.

Write a short note on the tendering process.

Tendering is the process by which a client selects a contractor through competitive offers. It ensures fair competition, value for money and transparency, as required by the Public Procurement Act, 2063.

 Prepare docs -> Notice -> Issue docs -> Site visit
  -> Submission -> Opening -> Evaluation
  -> Award -> Contract signing

Stages

  1. Preparation: design, estimate, bid documents, approval of the procurement plan.
  2. Notice: the tender notice is published for the required minimum days.
  3. Issue of documents against the fee; clarifications and addenda; site visit and pre-bid meeting.
  4. Submission of the sealed bids with bid security.
  5. Public opening and recording of the bids.
  6. Evaluation: preliminary, technical and financial; ranking.
  7. Approval and notice of intent to award, with a period for complaints.
  8. Award: letter of acceptance, performance security, and contract signing.
  9. Notice to proceed and mobilisation.

Types of tendering

Open (national or international), selective (limited to the pre-qualified), negotiated, and single-source. Open tendering gives the maximum competition.

✓ Answer checked by Claude Opus 5.5 (high effort)

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