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- 2070 Ashad · 10 marks
Proposal for computer lab: background, technical, cost
Short answer
Title page: proposal for a computer lab at Techno Solutions. Background: 60 employees, old computers delay projects. Technical: 40 i7 workstations, servers, gigabit network, UPS, software; 11-week implementation. Cost: Rs. 70,87,500. Remaining outline: transmittal letter, TOC, abstract, introduction, management, schedule, conclusion, references, appendices.
Imagine that you are requested to submit a proposal for establishing a sophisticated computer lab in one of the technical companies. Write the background, technical section, cost estimate and title page of the proposal that you are going to submit. Also give an outline of the remaining parts.
Title page
PROPOSAL
ESTABLISHMENT OF A SOPHISTICATED COMPUTER LAB AT TECHNO
SOLUTIONS PVT. LTD.
Submitted to:
The Managing Director
Techno Solutions Pvt. Ltd., Kathmandu
Submitted by:
Er. Nabin Shrestha
IT Consultant
Digital Systems Consultancy, Lalitpur
10 November 2026
Background
Techno Solutions Pvt. Ltd. is a medium-sized technical company with 60 employees working in software development and network services. It currently has only ten old computers, shared among teams, and a slow network. Projects are delayed, and employees cannot test their work on modern systems. The company has also decided to train new graduates in-house. A sophisticated computer lab will remove these problems, raise the quality of work and help the company to win larger contracts.
Technical section
The lab will serve 40 users for software development, testing and training.
- Hardware. Forty workstations (Intel Core i7, 16 GB RAM, 512 GB SSD, 24-inch monitor) and two rack servers for file sharing, version control and test environments.
- Network. Gigabit LAN using Cat-6 cable and 24-port managed switches, a firewall, and a 200 Mbps fibre internet connection with a backup line. Wi-Fi access points will cover the lab.
- Power and cooling. A 10 kVA online UPS and an inverter for at least 2 hours of backup, with two air-conditioners to protect the equipment.
- Software. Licensed operating system, office tools, IDEs, database software and antivirus. Open source tools will be used wherever suitable.
- Security. Role-based user accounts, daily backups, CCTV and biometric entry.
- Implementation. (a) Site survey and design - 2 weeks; (b) purchase - 4 weeks; (c) cabling and installation - 3 weeks; (d) testing and staff training - 2 weeks. The lab will be ready in about 11 weeks.
Cost estimate
| S.N. | Item | Amount (Rs.) |
|---|---|---|
| 1 | Server (rack type) with 3-year warranty, 2 units | 7,00,000 |
| 2 | Workstations (i7, 16 GB RAM, SSD), 40 units | 36,00,000 |
| 3 | Network switches, cabling and Wi-Fi access points | 6,50,000 |
| 4 | UPS, 10 kVA, and inverter | 4,50,000 |
| 5 | Projector, whiteboard and furniture | 5,00,000 |
| 6 | Licensed software (OS, office, development tools) | 3,50,000 |
| 7 | Installation, training and air-conditioning | 5,00,000 |
| Sub-total | 67,50,000 | |
| Contingency (5%) | 3,37,500 | |
| Grand total | 70,87,500 |
Outline of the remaining parts
- Letter of transmittal
- Table of contents and list of tables
- Abstract
- Introduction: statement of the problem, objectives, rationale, scope and limitations
- Management section: project team, responsibilities, supervision and quality control
- Work schedule (Gantt chart)
- Conclusion
- References
- Appendices: equipment specifications and quotations
✓ Answer checked by Claude Opus 5.5 (high effort)
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