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Activities before inviting tender

Short answer

Before inviting tenders, the client completes feasibility, approvals, land acquisition, surveys, design, cost estimate and BOQ, and work programme. Then procurement method and contract type are selected, tender documents prepared, evaluation committee formed, and tender notice published with site visit and pre-bid meeting arranged.

Write down the activities to be carried out before inviting tender (preparation before tendering).

Before inviting tenders, the client prepares carefully:

  1. Need and feasibility study: define the project objectives, technical, economic, environmental and financial feasibility.
  2. Approval and budget: obtain the administrative and financial approval and the budget allocation.
  3. Land and clearance: land acquisition, right of way, and permits (EIA/IEE, building permit, utility shifting).
  4. Survey and investigation: topographic survey, soil investigation, hydrology.
  5. Design and drawings: preliminary and detailed design, with drawings and specifications.
  6. Cost estimate and BOQ: quantities, rate analysis, engineer's estimate.
  7. Work programme: schedule of the project and the contract period.
  8. Select the procurement method and the type of contract; packaging of the works.
  9. Prepare tender documents: invitation, instruction to bidders, conditions of contract, specifications, drawings, BOQ, forms, and the amount of the bid security.
  10. Pre-qualification (where needed); set the qualification criteria and the evaluation method.
  11. Form the committees (bid evaluation committee) and get approval of the documents.
  12. Prepare and publish the tender notice; arrange the site visit and the pre-bid meeting.

✓ Answer checked by Claude Opus 5.5 (high effort)

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