Contents of a tender document

The tender (bid) document is the set of papers issued to bidders to prepare their bids; after award, parts of it become the contract. Typical content (as in the PPMO standard bidding document):

1. Invitation for bids (tender notice).
2. Instructions to bidders (ITB): eligibility, bid preparation, submission, opening, evaluation and award procedures, bid security, validity.
3. Bid data sheet: specific details of this bid.
4. Qualification criteria and the evaluation method.
5. Forms: bid form, qualification forms, bid security form, power of attorney, and the integrity pledge.
6. General conditions of contract (GCC) and the special conditions (SCC): rights, duties, payment, variations, time extension, liquidated damages, claims, disputes, termination, insurance, and defects liability.
7. Technical specifications of materials and workmanship.
8. Drawings (architectural, structural, services).
9. Bill of Quantities (BOQ) with preamble and the schedule of rates.
10. Contract forms: agreement, performance security form, advance payment guarantee.
11. Schedules: completion time, work programme, key personnel, equipment, and subcontractors.
12. Addenda issued before the bid deadline.