Tender notice and its contents

A tender notice (invitation for bids) is a public announcement, published in newspapers and on the procurement portal (bolpatra.gov.np / PPMO), by which the client invites eligible contractors or suppliers to submit sealed bids for a work. It informs interested bidders about the work and the conditions to participate.

Essential information to include

1. Name and address of the procuring entity (client), and the contract identification number.
2. Name, location and brief scope of work; the estimated cost (may or may not be shown).
3. Method of procurement: national or international competitive bidding, pre-qualification, etc.
4. Eligibility and qualification requirements: contractor's class and registration, PAN/VAT, tax clearance, experience in similar work, annual turnover, equipment and personnel.
5. Where and when the bid documents may be obtained or inspected, and the fee (non-refundable).
6. Bid security amount (usually 2-3% of the estimate), its form and validity.
7. Completion period.
8. Date, time and place for the site visit and the pre-bid meeting.
9. Deadline and place for the submission of bids.
10. Date, time and place of bid opening.
11. Bid validity period, language, and the currency.
12. The right of the employer to accept or reject any or all bids; the contact person, phone and e-mail.
13. Date of publication of the notice.