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Progress report on a sports week (letter)

Short answer

Sports week inaugurated, 18 of 25 events completed with 400 participants. Football quarterfinals, volleyball group matches, table tennis singles done. Rain caused a half-day delay, two minor injuries. Spent Rs 62,000 of Rs 95,000 budget; Rs 8,000 extra requested for water and seating. Closing ceremony on 21 Feb at 3 p.m.

Prepare a progress report of ongoing sports week at your college in a letter format addressing the coordinator of students' welfare committee.

Sanjay Thapa
Secretary, Sports Week Organizing Committee
Himalaya Engineering College, Lalitpur
18 February 2027

The Coordinator
Students' Welfare Committee
Himalaya Engineering College

Subject: Progress report of the ongoing Sports Week

Dear Sir/Madam,

I am writing to report on the progress of the Sports Week,
which began on 15 February 2027 and will end on 21
February 2027.

Work completed (15-17 February)

  1. The sports week was inaugurated by the Campus Chief with a march past of 12 teams and a torch run.
  2. Football (12 matches played, the quarter-finals completed), volleyball (all group matches completed) and table tennis (singles finished) have been held.
  3. 18 of the 25 planned events are finished; about 400 students have participated.
  4. Medical first-aid tents and referees were arranged every day, and only two minor injuries were reported.
  5. Expenditure so far is Rs. 62,000 out of the budget of Rs. 95,000.

Problems

  • Rain on 16 February stopped the volleyball matches for half a day.
  • The ground needs more water supply and seating.
  • Some teams arrived late, delaying the schedule.

Programme for the remaining days

  1. Football semi-finals on 19 February and final on 20 February.
  2. Athletics, badminton and chess on 19-20 February.
  3. Closing ceremony and prize distribution on 21 February at 3 p.m.

The programme is generally on schedule. I request you to be present at the closing ceremony and to approve the extra Rs. 8,000 for water and seating.

Yours sincerely, Sanjay Thapa Secretary

✓ Answer checked by Claude Opus 5.5 (high effort)

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