Skip to main content

Memo: office closed for conference

Short answer

Memo to all staff from Administrative Officer, dated 9 November 2026, subject ‘Office closure on Friday’. It informs that office will remain closed on 13 November 2026 for the national conference, directs urgent files to be completed by Thursday, and states normal hours resume on 15 November.

Suppose that you are the administrative officer. Write a memo to all the staff members, informing them that the office will remain closed on coming Friday due to national conference of all the administrative staff.

                    MEMORANDUM

To      : All Staff Members
From    : Ramesh Karki, Administrative Officer
Date    : 9 November 2026
Subject : Office closure on Friday

This is to inform you that the office will remain closed
on Friday, 13 November 2026, because the National
Conference of Administrative Staff is being held in
Kathmandu on that day. I and the senior administrative
staff have to attend it.

Please note the following points.
1. All regular work, including counter services, will be
   suspended for the day.
2. Urgent files must be completed and handed over to the
   section heads by Thursday, 12 November, before 4 p.m.
3. Staff members should switch off computers and lock
   their cabinets before leaving on Thursday.
4. Normal office hours will resume on Sunday, 15 November.

For any emergency, please contact the security desk on
01-4XXXXXX.

Your cooperation is highly appreciated.

(Signature)
Ramesh Karki
Administrative Officer

A memo is an internal document, so it has no salutation or complimentary close. The subject line names the topic in a few words, and the body gives the facts and the action required.

✓ Answer checked by Claude Opus 5.5 (high effort)

Related questions

All Communication English chapter 4 questions →