Project planning and its importance

Project planning is the process of defining the objectives and scope, deciding what work is to be done, how, by whom, when and with what resources, and preparing the schedule, budget and control methods to achieve the objectives. It answers what, why, how, who, when and how much.

Importance (advantages)

• Gives clear direction and common understanding of objectives.
• Reduces uncertainty by anticipating problems and risks.
• Ensures effective use of money, manpower, machines and materials.
• Helps to finish on time and within the budget by setting a schedule and a cost baseline.
• Provides a standard for control: actual progress is compared with the plan.
• Improves coordination between departments, contractors and consultants.
• Supports quality, safety and communication planning.
• Helps in decision making and in obtaining finance and approval.
• Gives confidence and motivation to the team and stakeholders.
• Reduces waste, conflicts and rework.