Procedure for developing a project proposal

A project proposal is a written document that presents the idea, objectives, plan, cost and expected benefits of a proposed project to convince the client, funder or approving authority to accept and finance it.

Procedure for developing a project proposal

1. Identify the need or problem and the client's requirement (read the terms of reference).
2. Collect data and study the site, background, existing studies and standards.
3. Define objectives and scope clearly.
4. Generate and compare alternatives; select the best technical option.
5. Prepare the technical part: methodology, design approach, work plan, schedule, team and equipment.
6. Estimate resources and cost: quantities, rates, manpower, overhead and profit; prepare the financial part.
7. Analyse feasibility and risk: economic and financial indicators, environmental and social aspects.
8. Write the draft proposal in the required format.
9. Review internally, check for completeness and errors, obtain approvals.
10. Submit before the deadline with the required security and forms; present or clarify if asked.
11. Negotiate and revise after evaluation.