Pre-qualifying contractors for Rs 500 million complex

For a commercial complex of Rs 500 million, a large and complex building, pre-qualification of contractors is required. The procedure:

 Decide PQ -> Prepare PQ docs -> Notice -> Receive
   -> Open -> Evaluate -> Approve list -> Invite bids

1. Decide on PQ and prepare the PQ document. Form a committee, and prepare the PQ document with the project description, scope, value and duration.
2. Fix the qualification criteria (pass/fail or marks):
   • Eligibility: registration, licence (class "A"), PAN/VAT, tax clearance, and no blacklisting.
   • Experience: at least two completed buildings of comparable size (for example, not less than Rs 250-300 million each) in the last 5-7 years, with certificates from the clients.
   • Financial capacity: average annual turnover of not less than Rs 250 million for the last 3 years, audited statements, net worth, a bank credit line, and no recent losses.
   • Personnel: project manager, and civil, MEP and quantity engineers, with their qualifications and experience.
   • Equipment: tower crane, concrete pump, batching and mixing plant, vibrators, formwork.
   • Litigation and past performance, and the JV conditions if JVs are allowed.
3. Publish the PQ notice in national newspapers and on the e-GP portal, with a deadline (at least the time required by the PPR).
4. Provide the PQ documents, clarify queries, and hold a pre-application meeting.
5. Receive and publicly open the applications.
6. Evaluate the applications in the committee: first completeness, then the criteria; check the references and visit past works if needed.
7. Get approval of the shortlist, then inform every applicant of the result (with reasons for rejection).
8. Invite bids from the qualified contractors only, with the tender documents.
9. At the bidding stage, reconfirm the qualification (any change in financial condition) before award.